منطقة الجوف-جامعة الجوف

Article One

The following terms and phrases shall have the meanings set forth against each of them, unless the context requires otherwise:

• Academic Year: Two or more academic semesters and a summer semester if applicable, or four or more academic levels and one or two summer levels if applicable.
• Study System: The method of study followed in the university's colleges and institutes, whether by academic levels, semesters, or a full academic year.
• Academic Semester: A period of no less than fifteen weeks in the two-semester system, and no less than twelve weeks in the three-semester system, not including registration, add/drop, and final examination periods.
• Academic Level: A study mode of no less than four weeks and no more than eight weeks, with total study weeks of no less than forty per year.
• Full Academic Year: A period of no less than forty weeks per year.
• Summer Semester: A period of no less than eight weeks (two-semester) or six weeks (three-semester), during which the time allocated for each course is doubled.
• Credit Hour: A weekly theoretical lecture of no less than fifty minutes, or a practical session of no less than one hundred minutes, or a field session as defined in the study plan.
• Teaching Modes: Various methods including in-person, blended, distance, and self-directed learning.
• Coursework Grade: The grade awarded for work completed during an academic level, semester, or full academic year.
• Final Examination: An examination held once at the end of teaching the course.
• Final Grade: The total of coursework grades plus the final examination grade, calculated out of one hundred.
• Semester GPA: Total points earned divided by total credit hours of all courses studied in the semester.
• Cumulative GPA: Total points earned in all courses since enrollment divided by total credit hours.
• Academic Load: The total credit hours a student is permitted to register for in an academic level or semester.
• Incomplete Grade (IC): A grade for a course whose requirements the student cannot complete by the specified deadline.
• In-Progress Grade (IP): A grade for a course that requires more than one semester to complete.
• Visiting Student: A student who studies some courses at another university without being formally transferred.

Article Two

These Regulations aim to organize the mechanisms and procedures for study and examinations at the university, in a manner that enhances the efficiency and quality of the educational process and academic procedures for the post-secondary level.

Article Three

These Regulations apply to universities that implement the Higher Education and Universities Council System issued by Royal Decree No. (M/8) dated 1414/6/4 AH, and to universities that implement the Universities System issued by Royal Decree No. (M/27) dated 1441/3/2 AH.

Article Four

The university shall adhere to the following in order when approving its programs:

• The Saudi Unified Classification of Educational Levels and Specializations, issued by Council of Ministers Resolution No. (75) dated 1442/1/27 AH.
• The National Qualifications Framework of Saudi Arabia.
• The student shall progress in their studies in accordance with the study system and study plan approved by the University Council.

Article Five

The academic year shall be divided in accordance with the study system approved by the University Council:

• Two or more semesters, with a summer semester counted as half a regular semester.
• Four or more academic levels of no less than four weeks and no more than eight weeks each, with total study weeks of no less than forty per year.

Article Six

Study in some colleges and institutes may be conducted on the basis of a full academic year in accordance with the rules and procedures approved by the University Council.

Article Seven

The University Council may, based on proposals from college councils, adopt one or more teaching modes for programs where the nature of study allows for it.

Article Eight

The study plan shall include courses constituting no less than 10% of total courses delivered through teaching modes other than in-person learning.

Article Nine

The University Council may approve: (a) Academic bridging programs. (b) Interdisciplinary programs. It may also admit a student who holds a bachelor's degree in one specialization to study for a bachelor's degree in another.

Article Ten

The University Council may award a diploma degree to a student who has completed a number of credit hours but has not fulfilled the requirements for a bachelor's degree, in accordance with approved controls.

Article Eleven

The University Council shall determine admission conditions, controls, and the number of students who may be admitted. The following conditions are required for admission of a new student:

• The student must hold a secondary school certificate or its equivalent from inside or outside the Kingdom.
• The student must be of good conduct and behavior.
• The student must successfully pass any specified tests or personal interviews.
• The student must be medically fit in specializations that require it.
• The student must obtain approval from their employer if they work in any government or private entity.
• The student must not be currently enrolled at any university inside or outside the Kingdom.

Article Twelve

Admission may be granted to a student who holds a diploma degree to continue for a bachelor's degree, or a bachelor's degree to obtain a degree in another specialization, with equivalency of previously studied courses.

Article Thirteen — Registration and Academic Load

The University Council shall establish rules governing academic procedures, including registration and adding/dropping courses within the approved study plan.

Article Fourteen — Attendance

A student is required to attend class sessions — in person or virtually. A student is barred from the final examination if their unexcused absences exceed 25% of total contact hours, and is recorded a grade of Denied (DN).

Article Fifteen — Lifting the Examination Bar

The college council may lift the bar and allow the student to take the final examination if the student submits an acceptable excuse and attendance is not less than 50% of total contact hours.

Article Sixteen — Semester Withdrawal

A student may withdraw from study for a semester or full academic year without being considered as having failed, provided they submit an acceptable excuse. The withdrawal period counts toward the time required to complete graduation requirements.

Article Seventeen — Course Withdrawal

A student may withdraw from one or more courses and receive a grade of (W) without being considered as having failed.

Article Eighteen — Study Deferral

A student may submit a request to defer study for a semester or full academic year for an acceptable excuse. The deferral period shall not count toward the time required to complete graduation requirements.

Article Nineteen — Enrollment Termination and Re-enrollment

A student's enrollment shall be terminated if they discontinue their studies without submitting a deferral or withdrawal request. A terminated student may apply for re-enrollment with their previous student number and record.

Article Twenty — Disciplinary Dismissal Re-enrollment

A student dismissed for disciplinary reasons may not be re-enrolled until three years have passed from the date of the dismissal decision.

Article Twenty-Two — Academic Dismissal

A student shall be dismissed from the university if they receive three consecutive warnings for a cumulative GPA below the graduation requirement, or if they fail to complete graduation requirements within the maximum allowed period.

Article Twenty-Three — External Transfer

Transfer of a student from outside the university may be accepted provided the student studied at a licensed institution and was not dismissed for disciplinary reasons.

Article Twenty-Four — Course Equivalency from Outside

The college council may equate courses previously studied outside the university if their content is similar. The maximum credit hours counted from outside is 40% of total graduation credit hours.

Article Twenty-Five — Internal Transfer

A student may be transferred from one college to another, from one department to another, or from one specialization to another within the university, in accordance with approved controls.

Article Twenty-Seven — Course Exemption

The University Council shall establish controls for exempting a student from courses up to a maximum of 25% of total credit hours. The student receives an Exemption grade (E).

Article Twenty-Eight — Visiting Study

A student may, with college approval, study one or more courses at another university inside or outside the Kingdom as a visiting student without being transferred. Courses shall be equalized and recorded in the academic transcript.

Article Twenty-Nine — Grade Distribution

The University Council shall determine the method for calculating the coursework grade and the final examination according to the nature of the course. The final examination shall be held once per course.

Article Thirty — Final Examination Organization

The college council shall organize the conduct of final examinations to ensure the proper flow of the educational process, with grades recorded within the specified period.

Article Thirty-One — Absence from Final Examination

A student absent from the final examination shall receive a grade of zero in that examination, and their grade shall be calculated based on coursework grades received.

Article Thirty-Two — Make-Up Examination

If a student is unable to take the final examination due to an acceptable excuse, the college council may allow a make-up examination no later than the end of the following semester.

Article Thirty-Three — Incomplete Grade (IC)

The department council may allow the student to complete course requirements in the following semester and receive an Incomplete grade (IC). If one semester lapses without completion, the IC is replaced with Fail (F).

Article Thirty-Six — Grade Appeal

A student may appeal their final course grade within no more than fifteen days from the approval of results.

Article Thirty-Seven — Overall Graduation Grade

The overall grade upon graduation shall be determined as follows (out of 5):

• Excellent: Cumulative GPA not less than 4.50
• Very Good: Cumulative GPA from 3.75 to less than 4.50
• Good: Cumulative GPA from 2.75 to less than 3.75
• Pass: Cumulative GPA from 2.00 to less than 2.75

Article Thirty-Eight

The grades obtained by the student in each course shall be calculated in accordance with Appendix (1) of these Regulations.

Article Thirty-Nine — Honor Grades

First Class Honor: cumulative GPA from 4.75 to 5.00. Second Class Honor: cumulative GPA from 4.25 to less than 4.75.

Article Forty-One — Graduation Requirements

A student shall graduate upon successfully completing graduation requirements with a cumulative GPA not less than the minimum determined by the University Council — in all cases not less than "Pass."

Article Forty-Two — GPA Improvement Courses

The college council may specify courses for a student to raise their cumulative GPA if they passed courses but failed to meet the required GPA.

Article Forty-Three — Quality Assurance

The university is committed to implementing practices that ensure the quality of the teaching and learning process.

Article Forty-Four — Student Readiness

The university works to enhance students' efficiency and skills before graduation, ensuring their distinction and competitiveness in the labor market.

Article Forty-Five

The University Council may change the duration of the semester, summer semester, academic level, or full academic year, upon approval from the Council for University Affairs.

Article Forty-Six

The university may admit applicants who obtained their secondary school certificate more than five years ago if there are convincing reasons, and may apply a financial fee in accordance with controls established by the Council for University Affairs.

Article Forty-Seven — Joint Programs

The University Council may approve a joint program with an educational institution outside the Kingdom, provided it is licensed and holds program accreditation from an internationally recognized body.

Article Forty-Eight — Gifted Students

The University Council may establish conditions for attracting gifted, distinguished, creative, and innovative students.

Article Forty-Nine — Secondary School Students

The university may provide secondary school students with the opportunity to study or attend some general university courses.

Article Fifty-Four — Effective Date

These Regulations shall come into effect from the start of the academic year 1444 AH. The implementing rules shall come into effect from the date of their approval by the University Council.

Grades Obtained by the Student in Each Course