Study and Examination Regulations for the Undergraduate Level and Their Executive Rules
at Al-Jouf University
1445 AH / 2023 AD
Chapter One: Definitions
Article One:
The following terms and expressions, wherever mentioned in these Regulations, shall have the meanings set forth opposite each of them, unless the context requires otherwise:
Academic Year: Two or more academic semesters and a summer term, if any, or four or more academic levels and a summer level, or two summer levels if applicable.
Academic System: The method of study adopted in the university’s colleges and institutes, whether based on academic levels, academic semesters, or the full academic year system.
Academic Semester: A period of not less than fifteen weeks in the two-semester system, and not less than twelve weeks in the three-semester system. Periods for registration, add/drop, and final examinations are not included.
Academic Level: A study system in which the duration is shorter than an academic semester, provided it is not less than four weeks and does not exceed eight weeks, and that the total number of study weeks in the academic year is not less than forty weeks.
Full Academic Year: A period of not less than forty weeks per year.
Summer Term: A period of not less than eight weeks in the two-semester system, and not less than six weeks in the three-semester system, during which the time allocated for each course is doubled.
Summer Level: A period of not less than four weeks in the academic level system, during which the time allocated for each course is doubled.
Study Plan: A set of compulsory, elective, and free courses whose total credit units constitute the graduation requirements that the student must successfully complete in order to obtain the academic degree in the specified major.
Course: An academic subject within the plan of each program, including a number, code, and content description. It is subject to monitoring, evaluation, and development in each department, and may be taught independently or have a prerequisite or a co-requisite.
Credit Unit: A weekly theoretical lecture, clinical lesson, or tutorial of not less than fifty minutes, or a practical lesson of not less than one hundred minutes, or a field lesson specified in the study plan.
Modes of Education: Various teaching methods, including face-to-face education, blended learning, distance learning, self-learning, and other educational modes.
Academic Bridging Program: A program designed to complete studies from a diploma to a bachelor’s degree.
Continuous Assessment Grade: The grade awarded for work completed by the student during the academic level, semester, or full academic year, including tests, research, and educational activities related to the course.
Final Examination: An examination in a course held once at the end of teaching the course during the academic level, semester, or full academic year.
Final Examination Grade: The grade obtained by the student in the final examination for each course.
Final Grade: The total of the continuous assessment grades plus the final examination grade for each course, calculated out of one hundred.
Visiting Student: A student who studies some courses at another university or at a branch of the university to which he/she belongs, without transferring enrollment.
Grade (Evaluation): A description of the percentage or letter symbol of the final grade obtained by the student in any course.
Incomplete Grade: A grade recorded for a course when the student is unable to complete its requirements within the specified time, symbolized in the academic record by (ل) or (IC).
In-Progress Grade: A grade recorded for a course that requires more than one semester to complete, symbolized by (م) or (IP).
Semester GPA: The result of dividing the total points earned by the student by the total registered credit units for all courses studied in any semester, academic level, or full academic year. Points are calculated by multiplying the course credit units by the grade weight obtained.
Cumulative GPA: The result of dividing the total points earned by the student in all courses studied since joining the university by the total credit units of those courses.
Overall Grade: A description of the student’s academic achievement level throughout the period of study at the university.
Academic Load: The total number of credit units that a student is allowed to register for in a specific academic level, semester, or full academic year, as determined by the University Council.
Article Two:
These Regulations aim to organize the mechanisms and procedures of study and examinations at the university in a manner that enhances the efficiency and quality of the educational process and academic procedures for the post-secondary stage.
Article Three:
The provisions of these Regulations apply to universities that implement the Higher Education Council and Universities System issued by Royal Decree No. (M/8) dated 4/6/1414 AH, and universities that implement the Universities System issued by Royal Decree No. (M/27) dated 2/3/1441 AH.
Chapter Two: Objectives and Scope of Application
Article Four:
When approving its programs, the university shall adhere to the following, in order:
a. The Saudi Unified Classification of Educational Levels and Specializations, issued by Council of Ministers Resolution No. (75) dated 27/1/1442 AH, and any amendments or updates thereto.
b. The National Qualifications Framework in the Kingdom of Saudi Arabia, issued by the Board of Directors of the Education and Training Evaluation Commission in its first meeting of the second cycle held on 16/6/1441 AH, and any amendments or updates thereto.The student shall progress in study according to the approved academic system and study plan adopted by the University Council.
University colleges shall prepare their academic programs in accordance with the Saudi Unified Classification and the National Qualifications Framework, including any amendments or updates.
The University Council’s decision approving academic programs shall include the name of the specialization, its code, the sub-level code, and the total number of credit units.
The student shall be deemed to have completed the requirements of a semester or academic year upon successfully passing all courses of that semester or year, or their equivalent approved credit units.
The student bears responsibility for knowing and following the study system and its governing regulations, including graduation requirements.
Article Five:
The academic year and graduation requirements shall be divided according to the academic system and study plan approved by the University Council as follows:
Two or more academic semesters, with the possibility of a summer term, whose duration is calculated as half of a regular semester.
Four or more academic levels, each not less than four weeks and not exceeding eight weeks, with a total of not less than forty study weeks per year. A summer level or two summer levels may be offered, with each counted as half of a regular level.
The Deanship of Admission and Registration shall prepare the academic calendar in coordination with relevant university bodies and submit it to the University Council for approval.
The number of academic semesters in the university year shall be determined by the University Council in the approved academic calendar.
Opening a summer term requires approval of the University Council based on a recommendation from the relevant college council and in accordance with regulations approved by the Vice-Presidency for Educational Affairs.
Article Six:
Study in some colleges and institutes may be based on the full academic year system in accordance with the rules and procedures approved by the University Council.
In the annual system, courses are offered throughout an academic year of not less than forty weeks, excluding course registration and final examination periods.
Article Seven:
Subject to decisions issued by the Council of University Affairs, the University Council may, based on proposals from college or institute councils, adopt one or more modes of education in programs whose nature permits such application.
Teaching modes for a course may be changed each semester with the approval of the Standing Committee for Curricula, Plans, and Prescribed Books.
The course instructor shall adhere to the approved mode of education.
The provisions of Article Four and its executive rules shall be observed when implementing this article.
Article Eight:
The study plan shall include courses amounting to not less than 10% of the total courses offered through educational modes other than face-to-face instruction, in accordance with regulations set by the University Council.
Subject to relevant regulations, colleges may offer programs through non-face-to-face education modes in accordance with University Council regulations.
Quality standards shall be observed in courses offered through non-face-to-face education modes.
Article Nine:
The University Council may, based on proposals from college councils, approve the following:
a. Academic bridging programs in certain specializations in accordance with regulations approved by the Council of University Affairs.
b. Interdisciplinary programs.The University Council may accept students holding a bachelor’s degree in one specialization to study another bachelor’s degree, in accordance with admission regulations approved by the University Council.
Colleges shall determine the regulations and procedures governing bridging and interdisciplinary programs, or the addition of a major, minor, or supporting specialization, in accordance with University Council rules and these Regulations.
The University Council shall observe the provisions of Article Four and its executive rules when approving such programs.
Chapter Four: Admission
Article Ten:
The University Council may grant a student who has completed a number of credit hours but has not fulfilled the requirements for a bachelor’s degree a Diploma in the specialization studied, in accordance with the regulations approved by the University Council, provided that this does not conflict with the Saudi Unified Classification of Educational Levels and Specializations issued by Council of Ministers Resolution No. (75) dated 27/1/1442 AH, including any amendments or updates thereto, and the National Qualifications Framework in the Kingdom of Saudi Arabia issued by the Board of Directors of the Education and Training Evaluation Commission in its first meeting of the second cycle held on 16/6/1441 AH, including any amendments or updates.
Colleges shall determine exit points within their academic programs, ensuring that the program learning outcomes are appropriate for such exit points in accordance with the Saudi Unified Classification and the National Qualifications Framework.
Colleges shall propose regulations for granting a diploma to a student who has completed a specified number of credit hours and reached an approved exit point in the program; such regulations shall be approved by the University Council.
The University Council shall grant a diploma in the specialization to a student who has reached the approved exit point in the program in accordance with the regulations approved by the Council.
Academic departments shall update program specifications that include approved exit points in accordance with the models approved by the Education and Training Evaluation Commission, and obtain approval from the College Council and the Standing Committee for Plans, Curricula, and Prescribed Books.
Article Eleven:
Subject to decisions issued by the Council of University Affairs, national development requirements, and labor market supply-and-demand forecasting reports issued by competent authorities, the University Council shall determine—based on proposals from college councils or equivalent bodies—the admission conditions, regulations, and the number of students to be admitted each academic year.
First: The University Council shall determine, based on proposals from college councils, the Deanship of Admission and Registration, and relevant university entities, the number of students to be admitted in the academic year.
Second: The Deanship of Admission and Registration, in coordination with relevant entities, shall submit a proposal to the University Council specifying the number of male and female students to be admitted in the following academic year.
Third: Selection among applicants who meet admission requirements shall be based on their secondary school certificate grades, admission tests, personal interviews (if any), or any other criteria approved by the University Council.
Fourth: Admission of new students requires the following:
Holding a General Secondary School Certificate or its equivalent, whether from inside or outside the Kingdom.
Good conduct and behavior.
Successful completion of any tests or personal interviews determined by the University Council.
Medical fitness for specializations that require it.
Obtaining approval from the employer if the applicant works in a government or private entity.
Fulfillment of any additional conditions determined and announced by the University Council at the time of application.
Fifth: A student previously dismissed from the university for academic reasons may be admitted in accordance with regulations approved by the University Council or its authorized delegate.
Sixth: The student must not be currently enrolled in the same university or any other university inside or outside the Kingdom.
Seventh: The Deanship of Admission and Registration, in coordination with colleges, shall determine specializations open for admission in accordance with labor market needs and the criteria set by college councils.
Article Twelve:
Subject to Articles Nine and Ten of these Regulations, a student may be admitted if he/she holds:
A Diploma (or its equivalent) to complete studies toward a bachelor’s degree, with course equivalency granted.
A Bachelor’s degree (or its equivalent) in a specific specialization to obtain another bachelor’s degree in a different specialization, with course equivalency granted.
The executive rules shall specify the conditions and procedures for this, including the possibility of counting equivalent courses toward the student’s cumulative GPA.
The University Council shall approve—based on submissions from the Deanship of Admission and Registration in coordination with relevant colleges—the conditions and procedures for admitting students holding a diploma or a bachelor’s degree as stated above.
Chapter Five: Academic Procedures
Article Thirteen:
The University Council shall establish rules governing academic procedures, including course registration, add/drop processes within the approved study plan, ensuring that students register for at least the minimum academic load.
Rules Governing Student Progression in the Study Plan:
The Deanship of Admission and Registration shall implement progression rules as follows:
a. Minimum academic load: 12 credit units per semester and 1 credit unit in the summer term.
b. Maximum academic load: 18 credit units per semester and 10 credit units in the summer term, provided it corresponds with the student’s cumulative GPA; the competent committee may increase this limit if necessary.
c. A student committed to the study plan shall register all courses of the academic level regardless of GPA or maximum load.Academic load based on GPA:
a. GPA 1.00–1.99: 12 credit units.
b. GPA 2.00–3.74: 15 credit units.
c. GPA 3.75–5.00: 18 credit units.The Deanship may increase the load for students expected to graduate to a maximum of 21 units per semester and 12 units in the summer term.
In exceptional cases, the academic load may be increased by no more than three units, without exceeding 18 units.
The College Council may approve alternative courses if scheduled courses are unavailable, provided they are equivalent.
The University Council shall determine, based on recommendations from the curriculum committee, the possibility of academic acceleration for outstanding students.
Article Fourteen:
The student must attend classes in person or virtually according to the approved mode of instruction. A student shall be barred from the final examination if attendance falls below the percentage set by the University Council, and shall be considered failing, with a grade of (DN).
A student shall be barred if absence exceeds 25% of total contact hours without excuse.
The course instructor is responsible for recording absences.
Lists of barred students shall be approved by the College Council.
Attendance rules for non-traditional modes of instruction shall follow University Council decisions.
Article Fifteen:
The College or Institute Council may lift the deprivation and allow a student to take the final exam upon acceptance of a valid excuse, provided attendance is not less than 50% of total contact hours. Accepted excuses and procedures are determined by the College Council.
Article Sixteen:
A student may request to withdraw from study for an academic level, semester, or full academic year without being considered failing, subject to accepted excuse and in accordance with executive rules. A grade of (W) shall be recorded, and the period shall count toward the maximum duration for graduation, according to specified conditions for semester and annual systems.
Article Seventeen:
A student may withdraw from one or more courses under executive rules, receiving a grade of (W) without failure, subject to limits and deadlines specified for semester and annual systems.
Article Eighteen:
A student may request postponement of study for an academic level, semester, or academic year for an accepted excuse, under executive rules. Postponement is not counted toward the maximum graduation period, subject to limits and conditions.
Article Nineteen:
A student’s enrollment shall be canceled if he/she discontinues study for a period determined by the University Council without approved postponement or withdrawal. Re-enrollment may be requested under executive rules and specified conditions.
Article Twenty:
A student dismissed for disciplinary reasons may not be re-enrolled until three years have passed since the dismissal decision, subject to recommendations and approvals specified in the executive rules.
Article Twenty-One:
A student who withdraws from the university may request re-enrollment under conditions approved by the University Council. The withdrawal semester counts toward the program duration.
Article Twenty-Two:
A student shall be dismissed from the university in the following cases:
Receiving three consecutive academic warnings due to a cumulative GPA below the graduation requirement.
Failure to complete graduation requirements within a maximum period equal to one and a half times the program duration.
In exceptional cases, the University Council may grant an additional opportunity not exceeding one academic year.
A student dismissed due to GPA warnings may be granted a fourth opportunity to raise the GPA by earning sufficient grade points.
A student dismissed for exceeding the maximum duration may be granted an additional period not exceeding two semesters, provided remaining requirements justify it.
Chapter Nine: Grading
Article Thirty-Seven:
The overall graduation grade for a student shall be based on the cumulative GPA as follows:
Excellent: If the cumulative GPA is not less than 4.50 out of 5.00, or 3.50 out of 4.00
Very Good: If the cumulative GPA is from 3.75 to less than 4.50 out of 5.00, or from 2.75 to less than 3.50 out of 4.00
Good: If the cumulative GPA is from 2.75 to less than 3.75 out of 5.00, or from 1.75 to less than 2.75 out of 4.00
Pass: If the cumulative GPA is from 2.00 to less than 2.75 out of 5.00, or from 1.00 to less than 1.75 out of 4.00
The overall graduation grade shall be based on the cumulative GPA, provided that it is not less than the minimum GPA determined by the University Council for each major, and in all cases not less than a “Pass” grade. The grades are as follows:
Excellent: If the cumulative GPA is not less than 4.50 out of 5.00
Very Good: If the cumulative GPA is from 3.75 to less than 4.50
Good: If the cumulative GPA is from 2.75 to less than 3.75
Pass: If the cumulative GPA is from 2.00 to less than 2.75
Article Thirty-Eight:
The grades obtained by the student in each course shall be calculated in accordance with Appendix (1) of these Regulations.
Article Thirty-Nine:
Honors Degree
First-Class Honors shall be awarded to a student whose cumulative GPA at graduation is from 4.75 to 5.00 out of 5.00, or from 3.75 to 4.00 out of 4.00.
Second-Class Honors shall be awarded to a student whose cumulative GPA is from 4.25 to less than 4.75 out of 5.00, or from 3.25 to less than 3.75 out of 4.00.
To be eligible for First or Second-Class Honors, the following conditions must be met:
a. The student must not have failed any course studied at the University or at another university, including visiting or transferred students.
b. The student must have completed graduation requirements within a period not exceeding the average between the minimum and maximum duration of study in the college or institute.
c. The student must have completed at least 60% of the graduation requirements at the university from which they graduate.
First-Class Honors shall be awarded to a student whose cumulative GPA at graduation is from 4.75 to 5.00, and Second-Class Honors to a student whose cumulative GPA is from 4.25 to less than 4.75.
The conditions for awarding First or Second-Class Honors are:
a. The student must not have failed any course studied at the University or at another university.
b. The student must have completed graduation requirements within a period not exceeding the average between the minimum and maximum duration of study in the college, excluding semesters studied outside the student’s major.
c. The student must have completed at least 60% of the graduation requirements at Jouf University.
Article Forty:
The University Council may introduce a different grading system after approval by the Council of University Affairs.
Chapter Ten: Graduates and Learning Outcomes
Article Forty-One:
A student shall graduate after successfully completing the graduation requirements according to the approved study system and study plan issued by the University Council, provided that the cumulative GPA is not less than the minimum set by the University Council for each major, and in all cases not less than a “Pass” grade.
A student shall graduate after successfully completing the program requirements, provided that the cumulative GPA is not less than Pass (2.00 out of 5.00).
The University Council shall award academic degrees based on the graduation memorandum submitted by the Deanship of Admission and Registration. Individual memoranda shall then be issued for students who complete graduation requirements, and the last semester recorded in the student’s academic record shall be the graduation semester.
The Deanship of Admission and Registration is responsible for issuing graduation certificates.
Article Forty-Two:
The College Council may, based on a recommendation from the relevant Department Council, specify suitable courses for a student to study in order to raise their cumulative GPA if the student has passed all courses but failed to meet the GPA requirement.
The College Council may specify appropriate courses for the student to achieve the minimum cumulative GPA required for graduation.
The higher grade obtained in the repeated course shall be recorded and counted in the cumulative GPA, while the lower grade shall be converted to a “Pass without grade” (ND or NP) and excluded from the GPA calculation.
If the student fails the repeated course, a “Fail without grade” (NF) shall be recorded and excluded from the cumulative GPA.
Article Forty-Three:
The University shall adhere to practices that ensure the quality of the teaching and learning process.
The competent authority (Vice Presidency for Educational Affairs) shall develop a system to monitor the quality of the educational process in academic programs.
Academic departments shall implement this system in planning, implementing, evaluating, and improving academic programs.
The competent authority (Deanship of Quality and Academic Accreditation) shall review program descriptions, ensure compliance with the models of the Education and Training Evaluation Commission, and apply quality and academic accreditation standards.
Article Forty-Four:
The University shall work to enhance students’ competencies and skills prior to graduation to ensure their distinction and competitiveness in the labor market.
The College Council shall set regulations and procedures to enhance students’ competencies and skills according to the nature of programs offered by the college.
Colleges shall coordinate with the university’s training authorities and outstanding training institutions to establish partnerships, award professional certificates, and prepare students for professional competency tests, providing adequate training prior to graduation.
Chapter Eleven: General Provisions
Article Forty-Five:
The University Council may amend the duration of the academic semester, summer semester, academic level, summer level, and full academic year specified in Article One of these Regulations after approval by the Council of University Affairs or its delegate.
Article Forty-Six:
Without prejudice to these Regulations and admission requirements, the University may admit applicants whose secondary school certificates were obtained more than five years earlier if justified reasons exist. This may be for a financial fee in accordance with regulations set by the Council of University Affairs.
Article Forty-Seven:
Subject to decisions issued by the Council of University Affairs, the University Council may, upon recommendation of the College Council, approve joint academic programs with educational institutions outside the Kingdom, provided they are licensed by the competent authority in their country and hold program accreditation from an international body recognized by the Education and Training Evaluation Commission.
College Councils may propose joint academic programs with educational institutions outside the Kingdom in accordance with applicable regulations.
The Legal Affairs Department shall review contracts, regulations, and procedures related to approving joint academic programs to ensure legality.
The University Council shall approve joint programs based on recommendations from College Councils and in line with decisions issued by the Council of University Affairs.
Article Forty-Eight:
The University Council shall establish conditions, regulations, and procedures for attracting gifted, distinguished, creative, and innovative students.
The Deanship of Admission and Registration shall implement programs to attract such students in coordination with relevant entities inside and outside the University and submit them to the University Council.
Article Forty-Nine:
Subject to regulations issued by the competent authorities, the University may allow secondary school students to study or attend certain general courses at the University under conditions and regulations set by the University Council.
Secondary school students may attend certain general courses.
Applications shall be submitted to the Deanship of Admission and Registration.
Students shall be issued a certificate of attendance at the end of the semester.
This does not obligate the University to admit the student after completing secondary school.
The University is not obligated to equate courses attended by the student if later admitted.
Article Fifty:
Subject to applicable laws, regulations, and decisions, the University Council shall approve the Student Code of Conduct and Discipline.
The Deanship of Student Affairs shall prepare and publish the Student Code of Conduct and Discipline after approval by the University Council.
Article Fifty-One:
The University Council shall approve the executive rules of these Regulations.
Article Fifty-Two:
The Council of University Affairs shall interpret these Regulations.
Article Fifty-Three:
These Regulations replace the amended Undergraduate Study and Examination Regulations issued by the Higher Education Council Decision No. (13/27/1423) dated 2/11/1423 AH, and supersede any provisions that conflict with them.
Article Fifty-Four:
These Regulations shall take effect from the beginning of the academic year 1445 AH.
Student Code of Conduct and Discipline
Chapter One
Article One: Definitions
University Students: Any male or female student enrolled at the University, or any trainee, regardless of academic level, across all academic degrees.
Violation: Any act, omission, or statement that violates the regulations, bylaws, and decisions in force at the University, contravenes public morals, or causes harm to the University or its reputation.
Penalty: Any sanction stipulated in these Rules.
Examination: Any requirement imposed on a student to assess performance, skills, or competence, including examinations and assessments stipulated in regulations, study plans, or teaching plans.
Standing Committee for Behavioral Discipline: The permanent committee formed by a decision of the University President.
Subcommittee for Behavioral Discipline: The committee formed by a decision of the College Dean.
Article Two
These Rules apply to every student enrolled at the University for study or training, including visiting students, in accordance with the regulations and decisions approved by the University.
Article Three
These Rules aim to:
Ensure the quality of the educational process and its supporting activities at the University.
Regulate student conduct so that students become effective members of the academic community.
Correct the behavior of students who commit violations by imposing penalties commensurate with the seriousness of their violations, achieving corrective educational and academic objectives.
Article Four
A student may not plead ignorance of the University’s regulations, bylaws, and enforceable decisions, or the instructions issued thereunder, as a defense against the imposition of penalties prescribed by these Rules. The University shall publish and announce these Rules on its official website.
Chapter Two: Violations
Article Five
Any breach by a student of public morals, public order, or the University’s regulations, bylaws, instructions, and decisions constitutes a violation subjecting the offender to the penalties set forth in these Rules, including but not limited to the following:
Disrupting study or inciting disruption thereof, or inciting abstention from attending lectures or other university activities required by regulations.
Disrupting order, discipline, or the proper conduct of study at the University and all its facilities; violating rules during lectures, examinations, seminars, or activities held inside or outside the University in which it participates; creating disorder in university housing units, university transportation, or any other University facility.
Cheating in examinations by any means, attempting or participating therein, assisting with cheating, obtaining examination questions illegally prior to the examination; cheating in reports, research, practical and field training, graduation projects, and master’s or doctoral theses.
Substituting another person to take examinations on the student’s behalf, or taking examinations on behalf of another person.
Impersonating another person in any matter related to the University and its affairs; providing university documents or IDs to others for unlawful use; or speaking on behalf of the University without official capacity.
Any statement or act that infringes upon creed, honor, or dignity of others; violates good conduct and morals; contradicts upright character expected of students; or harms the University’s reputation.
Verbal or physical assault against any University affiliate, employees of companies operating at the University, or University staff.
Unauthorized access to confidential information relating to any University affiliate, publishing such information, or guiding others on how to obtain it.
Organizing or participating in activities or events within the University; issuing publications, bulletins, or posters; distributing them; collecting funds, donations, or signatures without written approval.
Insulting state systems or institutions, or national entities verbally or physically; undermining Islamic or social principles; calling for joining organizations hostile to the homeland; or promoting political or regional ideas contrary to the state system within the University.
Forging documents, certificates, or official papers, or using them after forgery, whether issued by the University or elsewhere, insofar as they relate to the student’s relationship with the University or study procedures; intentionally damaging all or part of them; or using unlawful methods to obtain them.
Misuse, damage, vandalism, or attempted vandalism of University buildings or property; altering or relocating them without authorization; any conduct affecting cleanliness of University facilities; harming the University’s reputation or defamation without following lawful procedures.
Carrying firearms even if licensed, or bladed weapons; possessing flammable or explosive materials; bringing any materials that may be used for unlawful purposes into the University or its facilities; or threatening to use any of the foregoing.
Using modern technologies to harm the University or any of its affiliates.
Possessing devices, films, images, tapes, newspapers, magazines, or other materials containing content contrary to morals and ethics within the University and its facilities.
Failure to adhere to public decency in dress, appearance, or conduct inconsistent with Islamic values and Saudi social customs and traditions, and the University’s instructions in this regard.
Refusal to present identification documents to competent authorities upon request.
Misconduct by a student during investigation, including disorderly behavior or breach of ethics and decorum in conduct or communication with members of behavioral discipline committees.
Smoking inside University buildings and facilities, or compromising cleanliness of the University.
Organizing, participating in, or joining meetings, conferences, associations, marches in all forms; issuing or distributing bulletins, newspapers, or magazines; buying or selling; collecting donations or funds; collective or individual signatures—without written authorization from the competent University authority; likewise, transmitting news about the University or its affiliates to media (audio, print, visual), social media platforms, or creating a website without written authorization.
Chapter Three: Penalties
Article Six
The penalties include:
Warning with a written undertaking from the offending student.
Assigning the student to perform community or service work, or attend training courses inside or outside the University, for a period not exceeding one month.
Temporary deprivation (for one, two, or three academic semesters) from practicing one or more student activities during which the violation occurred.
Deprivation from certain University privileges.
Adjustment of the student’s grade in one or more courses, not exceeding three courses.
Considering the student failed in one or more courses, not exceeding three courses.
Cancellation of the student’s examinations in all courses of that semester, with results recorded as failed.
Cancellation of the student’s registration in one or more courses, not exceeding three courses.
Temporary suspension from study at the University for a period not exceeding three academic semesters; courses studied at any other university during this period shall not be counted.
Withholding graduation documents, academic certificates, or non-academic documents when their issuance is linked to forgery, fraud, or cheating.
Final dismissal from the University.
Consideration of these violations does not preclude their consideration by the competent security and judicial authorities outside the University, nor does it conflict therewith.
Article Seven
No penalty stipulated in Article Six shall be imposed for violations committed more than two years prior without any investigative action. If the student apologizes for or defers a semester before the penalty is imposed, the committee has the right to apply the penalty in a subsequent semester.
Article Eight
A student proven to have committed the violation stipulated in Item (12) of Article Five shall bear the value of damaged property plus repair or installation costs and any resulting consequences, in addition to penalties imposed by the Standing Committee for Behavioral Discipline under these Rules.
Chapter Four: Formation of Committees
Article Nine
a. By decision of the University President, a Standing Committee for Behavioral Discipline of male and female students shall be formed for one academic year, chaired by a dean of one of the colleges or supporting deanships, with up to five members and a legal member.
b. By decision of the College Dean, a Subcommittee for Behavioral Discipline for male students and another for female students shall be formed within the college for one academic year, composed of selected faculty members, competent to consider violations committed by students.
Article Ten
If one or more members of the competent discipline committee participated in ضبط (recording/apprehending) the violation or were parties thereto, they shall be excluded from considering that violation. Any committee member may request recusal due to a moral impediment. In both cases, the competent authority may appoint a suitable substitute if necessary.
Chapter Five: (Recording) Procedures
Article Eleven
Upon occurrence of a violation, a detailed report of the facts and circumstances shall be prepared, with supporting documents and witness statements if any, and submitted to the College Dean or delegate, who shall refer it to the Subcommittee for Behavioral Discipline to investigate and complete procedures. Thereafter, the Dean or delegate shall submit the report and all documents to the Chair of the Standing Committee.
Article Twelve
If a student is caught cheating during an examination or disturbing order and quiet required in the examination hall, the invigilator shall remove the student and prepare a detailed report per these Rules. The College Dean or delegate shall refer the student to the Subcommittee to exercise its jurisdiction.
Article Thirteen
If cheating occurs in reports, research, practical or field training, assignments, or graduation projects, the course instructor shall prepare a report per these Rules, and the College Dean or delegate shall refer the student to the Subcommittee.
Article Fourteen
If cheating stipulated in Item (3) of Article Five is proven against a student who has already received a graduation document, the University may cancel the document or certificate, subject to Article Seven, and may refer related documents and investigations to the competent state authorities.
Article Fifteen
The Standing Committee for Behavioral Discipline is competent to notify competent state authorities regarding violations involving persons outside the University, after referral from the competent Vice President, where necessary, and may brief its reference authority accordingly.
Article Sixteen
If a student commits the violation stipulated in Item (3) of Article Five, the invigilator shall prepare a detailed report and submit it with supporting documents within five working days to the College Dean, who may refer the student to the Subcommittee. The Subcommittee may recommend one of the penalties in Items (6), (7), or (8) of Article Six, according to severity and recurrence; the Dean may approve or take appropriate action.
Article Seventeen
If a student commits violations stipulated in Items (16)–(19) of Article Five, a detailed report shall be submitted to the College Dean, who may refer the student to the Subcommittee to recommend penalties in Items (1), (2), or (3) of Article Six, according to severity and recurrence; the Dean may approve or take appropriate action.
Chapter Six
Article Eighteen
The Standing Committee shall convene as needed upon invitation by its Chair. A quorum requires a majority including the Chair or delegate. Decisions are issued by majority vote; in case of a tie, the Chair’s side prevails.
Article Nineteen
No penalty shall be imposed without summoning the student for investigation, hearing their statements, recording them in the session minutes. The student has the right to defend themselves and present evidence, including requesting witness testimony.
Article Twenty
If the student is summoned twice by the Subcommittee and fails to appear without an acceptable excuse, the right to present statements lapses; the violation shall be considered in absentia, and the student shall be notified of the decision.
Article Twenty-One
The competent committee may summon witnesses as needed; the Chair shall formally invite them. Testimony shall be recorded and signed by each witness. Witnesses shall be heard individually unless confrontation is necessary. The committee may accept written testimony if deemed necessary.
Article Twenty-Two
Summons and notifications shall be sent to the student via their registered university email or mobile number. The student is responsible for updating these details in the academic system.
Article Twenty-Three
The University President or delegate may assume all committee powers and impose any penalties in Article Six in cases of disturbance, breach of order, or violations requiring special, confidential, or urgent handling.
Chapter Seven: Grievance Against Decisions
Article Twenty-Four
A student may file a grievance against the penalty decision once, submitting it to the University President within one month of notification. The President may uphold the decision, refer it to a grievance committee, or refer it to the University Council. The decision shall be final.
Chapter Eight: General Provisions
Article Twenty-Five
If the violation constitutes a criminal offense, the Standing Committee may recommend to the competent Vice President referral of documents to competent authorities, and may suspend its procedures until a final judgment is issued.
Article Twenty-Six
A student referred for investigation may not withdraw from or clear their status with the University until completion of the investigation. Upon referral, the Subcommittee shall notify the Deanship of Admission and Registration to suspend graduation or clearance procedures until a final decision.
Article Twenty-Seven
If cheating stipulated in Item (3) of Article Five is discovered after final approval of course results, liability and penalties shall still apply, subject to Article Seven.
Article Twenty-Eight
Committee sessions are strictly confidential. Decisions and related documents shall be kept in confidential files. The concerned dean may announce decisions on the college notice board using the student’s initials or university ID number.
Article Twenty-Nine
Upon notification of a penalty decision, the competent deanship shall immediately execute it in accordance with applicable authorities, regulations, and university bylaws.
Article Thirty
When a penalty of suspension from study is imposed, the student shall be barred from benefiting from University services and activities during the penalty period.
Article Thirty-One
Deans, vice deans, department chairs, faculty members, and administrative directors are responsible for student discipline per University regulations. Upon occurrence of a violation within University premises, each shall act within their competence to record it per these Rules.
Article Thirty-Two
University security and safety staff are responsible for maintaining order within campus. Their reports and notifications shall have evidentiary value unless proven otherwise.
Article Thirty-Three
The University Council has the authority to add, amend, or repeal provisions of these Rules and to interpret them.
Article Thirty-Four
These Rules shall take effect from the date of approval by the University Council and supersede any prior regulations, decisions, or instructions that conflict with them.
Ethical Charter for Male and Female Students of Al-Jouf University
This Charter was approved by the University Council at its seventh session held on Tuesday, dated 19/10/1444 AH.
Contents
To whom is this Charter addressed?
Objectives of the Charter
Terms used in the Charter
Rights and Duties of the University Student
(A) Rights of the University Student
Academic Domain
Non-Academic Domain
(B) Duties of the University Student
Academic Domain
Non-Academic Domain
First: To whom is this Charter addressed?
This Charter is directed to all male and female students affiliated with Al-Jouf University, as well as all university affiliates who have a direct relationship with students.
Second: Objectives of the Charter
To make male and female students aware of their university rights and duties.
To acquaint faculty members, university staff, and all those who deal with students within the university with students’ rights and duties.
Third: Terms Used in the Charter
The Charter: A document that clarifies to the student the rights and duties stipulated in regulations, decisions, or instructions issued by the university for the purpose of practicing university life and succeeding in it.
University Affiliates: Faculty members, all employees and workers, and male and female students belonging to the university.
Academic Domain: Refers to the educational process and includes the student’s interaction with academic courses, faculty members, and those in similar positions.
Non-Academic Domain: Refers to the administrative and organizational process and includes the student’s interaction with university staff and workers, as well as the activities and services provided to the student.
Orientation Day: A day designated by the university to educate students about their rights and duties, prohibited matters, academic and administrative regulations of the university, and its various academic and non-academic capabilities that help them complete their studies in the best manner.
Student Advisory Committees: Committees formed by the Deanship of Student Affairs or colleges and operate under their supervision, aiming to identify problems and obstacles faced by students in their academic progress and to find appropriate solutions, while listening to students’ suggestions.
Belonging: Refers to the student’s pride in and affiliation with the university, which is instilled from enrollment until graduation and extends throughout life.
Citizenship: Includes ethical and social obligations of the student toward society, the nation, and the rulers—may God preserve them.
Physical and Psychological Security: A state in which the student feels reassurance and physical and psychological stability, away from physical or moral threats that may be encountered within the university.
Student Rights: Rights guaranteed by university regulations in both academic and non-academic domains to provide a supportive educational and moral environment ensuring a stable university life in accordance with available resources, aiming to develop a generation characterized by self-confidence, courage, and noble morals.
Student Duties: Academic and non-academic duties that the student must adhere to toward the university in order to enhance the quality of academic work, instill a sense of belonging and citizenship, and strengthen the relationship between students and faculty members and university sectors.
Fourth: Rights and Duties of the University Student
(A) Rights of the University Student
1. Academic Domain
1/1 – The student’s enrollment in the college or academic department of their choice in accordance with the admission and registration rules and conditions approved and announced by the university.
2/1 – The student’s right to obtain a university ID card and benefit from services provided by the university in accordance with applicable regulations, decisions, and university norms.
3/1 – Providing an appropriate learning environment and academic atmosphere that enables the student to obtain high-quality education consistent with the university’s vision and mission.
4/1 – The student’s right to know the study plans and registration procedures for courses available under the system and applicable registration rules.
5/1 – The right to request academic actions such as adding or dropping courses, in accordance with regulatory requirements and the university academic calendar.
6/1 – The student’s right to transfer from one college to another within the university, from one academic department to another, or to change the mode of study of a course to distance learning and vice versa, in accordance with relevant transfer regulations and available capacities.
7/1 – The student’s right to receive academic content and knowledge related to university courses in an appropriate learning environment that facilitates comprehension and achievement.
8/1 – The student’s right to ask questions of faculty members within the university campus and engage in proper academic discussion.
9/1 – Commitment to scheduled lecture times, examinations, and office hours of faculty members and equivalents, completion of required academic and practical hours, and not canceling any unless necessary and after prior announcement with provision of alternative lectures.
10/1 – Guaranteeing the confidentiality of complaints submitted by the student against faculty members.
11/1 – Ensuring that examination questions fall within the course content; the student has the right to know results and request review of final exam answers according to applicable regulations.
12/1 – Informing the student of course grades and results of periodic and midterm examinations after grading is completed.
13/1 – The student’s right to know the model answers for midterm exam questions after examinations.
14/1 – Maintaining the confidentiality of the student’s academic file.
15/1 – Notifying the student before taking any action against them, drawing attention to violations, informing them in writing of decisions taken, and granting the right to appeal any decision conflicting with their academic interest in accordance with regulations.
16/1 – Informing the student of any warnings, notices, or deprivation from entering the final examination, and clarifying reasons sufficiently before the exam date.
17/1 – Freedom of expression and discussion in educational and pedagogical matters concerning the student, within proper conduct and according to university regulations.
18/1 – Informing the student of sources for obtaining university regulations through the university website, Deanship of Admission and Registration, Deanship of Student Affairs, and others.
19/1 – Providing guidance and counseling through distributing printed and electronic materials about regulations, college and department guides, study plans, and other student services.
20/1 – Issuance of the graduation certificate upon completion of graduation requirements within the period specified by the university.
21/1 – Providing opportunities for continuous communication between the student and faculty members through various means such as email and office hours.
22/1 – Ensuring physical safety from bodily or health risks, and psychological safety from moral threats such as intimidation, humiliation, or ridicule by academic or administrative entities.
2. Non-Academic Domain
1/2 – Benefiting from university services and facilities such as housing (if available), central library, counseling center, sports facilities, student activities, educational events, restaurants, and parking, in accordance with regulations and available resources.
2/2 – Receiving adequate healthcare services including examination and treatment as available.
3/2 – Receiving social care services provided by the university.
4/2 – Participation in on-campus activities according to regulations.
5/2 – Evaluating student services through surveys.
6/2 – Choosing student representatives to participate in advisory committees when requested by the college.
7/2 – Receiving additional material incentives and rewards prescribed by regulations for outstanding students.
8/2 – Receiving financial aid or loans after assessing financial need according to regulations.
9/2 – Opportunities to attend training courses, programs, trips, activities, and volunteer work without conflict with academic duties.
10/2 – Providing appropriate support and services for students with special needs according to university capabilities.
11/2 – Access to academic regulations including the Student Code of Conduct and Discipline, undergraduate study and examination regulations, and unified postgraduate regulations upon request.
(B) Duties of the University Student
1. Academic Domain
1/1 – Adherence to university regulations, bylaws, instructions, and issued decisions.
2/1 – Refraining from any act that violates Islamic morals or public decency.
3/1 – Avoiding forgery, manipulation, or misuse of university records, including official documents and certificates.
4/1 – Regular attendance and fulfillment of all course requirements.
5/1 – Compliance with rules related to preparation of research, reports, and examinations.
6/1 – Refraining from cheating, attempting it, assisting in it, or disrupting examination order.
7/1 – Not obstructing lectures through talking, chanting, or entering and leaving without permission.
8/1 – Treating all university affiliates and guests with due respect and refraining from verbal or physical abuse.
9/1 – Not attending lectures of unregistered courses without special permission.
10/1 – Ensuring accuracy of the study schedule and promptly addressing conflicts during the add/drop period.
11/1 – Following instructions of officials or invigilators in examination halls and laboratories and maintaining quiet.
12/1 – Complying with imposed disciplinary penalties for violations.
13/1 – Evaluating faculty members honestly according to prepared forms.
2. Non-Academic Domain
1/2 – Carrying the university ID card at all times and presenting it upon request.
2/2 – Maintaining general cleanliness within the university.
3/2 – Preserving university property and returning borrowed materials on time.
4/2 – Maintaining calm and avoiding noise within university facilities.
5/2 – Avoiding disturbance, unauthorized gatherings, and presence in classrooms, corridors, or cafeterias during prayer times.
6/2 – Refraining from any destructive or dangerous acts affecting safety, order, or academic progress, including organizing or inciting marches, or possessing or using weapons, flammable materials, or any hazardous items.
7/2 – Not exploiting university property for unauthorized purposes without permission.
8/2 – Not misusing the university internet or social media to access prohibited, pornographic, or anti-state websites.
9/2 – Maintaining proper conduct and appearance in accordance with Islamic and university norms.
10/2 – Paying prescribed fees, fines, or dues.
11/2 – Not consuming food or drinks in unauthorized areas such as classrooms, laboratories, or libraries.
12/2 – Prohibition of possessing, manufacturing, consuming, or using alcoholic, intoxicating, or narcotic substances.
13/2 – Prohibition of tobacco use and smoking within the university campus and affiliated locations.
14/2 – Ensuring the official university email functions properly and checking it daily; responsibility for updating email or phone number rests with the student.
15/2 – Following official university announcements.
16/2 – Providing accurate information and data to relevant university authorities.
17/2 – Not assigning tasks to university staff without authorization.
18/2 – Maintaining communication with the university after graduation through the alumni portal on the university website.