وحدات الكلية
Unit tasks
1. Develop an annual plan for the unit's assigned tasks according to the approved quality model.
2. Coordinate with academic departments regarding quality documentation and practices.
3. Supervise the preparation of program and course descriptions for all college programs.
4. Supervise the preparation of course reports and files for all college programs.
5. Supervise the preparation of annual program reports.
6. Follow up on the approval of quality documents, guides, and documents for programs.
7. Prepare and review the college's annual report.
8. Distribute and compile all quality documents and reports across academic departments.
9. Compile performance indicators and benchmarks for all college programs, monitor their annual measurement, and monitor the development of program performance in light of the results of these indicators and the appropriateness of each program's improvement procedures.
10. Participate in developing institutional performance indicators, measuring them annually, preparing a report on them, proposing points for improvement, and monitoring their implementation.
11. Participate in preparing the programmatic self-study for all college programs.
12. Follow up on assignments in light of developments.
13. The Unit shall hold meetings as needed, provided that it holds no fewer than three meetings per semester. It may seek the assistance of any experienced college staff member to attend its meetings, and their opinion shall be advisory.
14. Complete all regulatory procedures to implement the recommendations issued by the Unit.
15. Strict adherence to the provisions of the "Organizational Guide for Council, Unit, and Committee Meetings, and Preparing Minutes of Their Meetings at the College of Sharia and Law," issued pursuant to College Council Resolution No. (2/2/47), dated 3/11/1447 AH, and approved by His Excellency the University President pursuant to Transaction No. (8954/47/3), dated 3/16/1447 AH. This was circulated to college staff under transaction number (9257/47/3), dated 3/17/1447 AH, to enhance organizational governance and ensure effective session management and documentation in accordance with approved frameworks.
16. Full commitment to submitting all unit transactions via the "Tayseer" platform, in accordance with the provisions of the "Guidance Manual for Unifying Procedures in the Tayseer System for Faculty of Sharia and Law Staff," circulated to college staff under transaction number (4926/46/3), dated 2/14/1446 AH. This will contribute to expediting transaction completion and enhancing the efficiency of administrative communication in accordance with unified electronic procedures.
17. Enhancing effective cooperation and coordination with other entities within and outside the college within the context of their assigned tasks, and in accordance with the directives of His Excellency the College Vice Dean. This includes, but is not limited to:
Preparing the annual plan, strategic plan, and annual report for the college.
Providing relevant entities within the college with data and statistics related to the unit's work and tasks, to support planning and evaluation processes.
18. Strive to develop and implement innovative methodologies and quality initiatives aimed at improving performance in the assigned tasks, with diligent follow-up to ensure their activation and implementation after obtaining the approval of the competent authority.
19. Evaluate the services of the e-Learning Unit at the college through electronic questionnaires directed at beneficiary groups, and analyze their results to benefit from them in the improvement plan.
20. Submit a comprehensive report at the end of each semester to the Vice Dean of the College, including a review of all completed tasks, an analysis of the positives and challenges, identification of needs, and presentation of development proposals.
21. Prepare a database for the unit's tasks, and update it continuously. This database includes the following:
The approved regulations, bylaws, circulars, and forms related to the unit's responsibilities, and make them available on the college's website.
The unit's plans and its periodic and annual reports.
Minutes of the unit's meetings.
Unit Tasks and Responsibilities:
1. Develop an annual plan for the unit's assigned tasks according to the approved quality model.
2. Provide technical support to faculty members on technology issues, such as PowerPoint presentations or the website.
3. Activate the college's e-courses.
4. Contribute to the production of e-courses, provided the necessary capabilities are available, in cooperation with the Deanship of E-Learning and Digital Transformation.
5. Contribute to the completion of technical-related topics in accordance with the college's quality standards.
6. Disseminate the culture of e-learning through seminars and workshops at the college.
7. Record lectures and upload them to the university and college's YouTube channels, in cooperation with the Activities Committee.
8. Follow up on the training of unit members and all faculty members on the Blackboard system, and facilitate their access to usernames.
9. Provide training courses for male and female students to enable them to use the electronic system.
10. Monitor the effectiveness of each faculty member's use of the Blackboard system by assigning them to submit images of the site's content for each course.
11. The unit holds meetings as needed, with no fewer than three meetings per semester. It may also seek the assistance of experienced college staff to attend its meetings, providing advisory advice.
12. Complete all regulatory procedures to implement recommendations issued by the unit.
13. Strict adherence to the provisions of the "Organizational Guide for Council, Unit, and Committee Meetings, and Preparing Minutes of Their Meetings at the College of Sharia and Law," issued pursuant to College Council Resolution No. (2/2/47), dated 3/11/1447 AH, and approved by His Excellency the University President pursuant to Transaction No. (8954/47/3), dated 3/16/1447 AH. This was circulated to college staff under transaction number (9257/47/3), dated 3/17/1447 AH, to enhance organizational governance and ensure effective session management and documentation in accordance with approved frameworks.
14- Full commitment to uploading all unit transactions via the "Tayseer" platform, in accordance with the provisions of the "Guidance Manual for Unifying Procedures in the Tayseer System for Faculty of Sharia and Law Staff," circulated to college staff under transaction number (4926/46/3), dated 2/14/1446 AH. This will contribute to expediting transaction completion and enhancing the efficiency of administrative communication in accordance with unified electronic procedures.
15- Enhancing effective cooperation and coordination with other entities within and outside the college within the context of their assigned tasks, and in accordance with the directives of His Excellency the Vice Dean for Academic Affairs. This includes, but is not limited to:
Contributing to the preparation of the college's annual plan, strategic plan, and annual report.
Providing relevant authorities within the college with data and statistics related to the unit's work and tasks, supporting planning and evaluation processes.
16. Strive to develop and implement innovative methodologies and quality initiatives aimed at improving performance in the tasks assigned to it, with diligent follow-up to ensure their activation and implementation after obtaining approval from the competent authority.
17. Evaluate the services of the e-Learning Unit at the college through electronic questionnaires directed at beneficiary groups, and analyze the results to be used in the improvement plan.
18. Submit a comprehensive report at the end of each semester to the Vice Dean for Academic Affairs, including a review of all completed tasks, an analysis of the positives and challenges, identification of needs, and presentation of development proposals.
19. Prepare a database for the unit's tasks, and update it continuously. This database includes the following:
The approved regulations, bylaws, circulars, and forms related to the unit's responsibilities.
The unit's plans and its periodic and annual reports.
Minutes of unit meetings.
Unit tasks and responsibilities:
1- Develop an annual plan for the tasks assigned to the unit according to the approved quality model.
2- Implement systems, regulations, instructions, and decisions related to examinations, while applying quality, evaluation, and academic accreditation systems and regulations.
3- Coordinating with other units in the college regarding everything related to the examination process.
4- Forming subcommittees for examinations from among its members.
5- Receiving final exam questions from course coordinators in sealed envelopes and delivering them to the member of the monitoring committee in the examination hall.
6- Coordinating with members of the “female section” unit regarding final exams.
7- Holding regular meetings with members of the examination unit to discuss the necessary arrangements for the conduct of examinations.
8- Preparing letters to the academic departments regarding the submission of the proposed committees for organizing final examinations to His Excellency the Vice Dean for Educational Affairs, for approval by the Dean's office.
9- Preparing and finalizing decisions related to organizing periodic exams, in coordination with department heads and supervisors, and submitting them to the Vice Dean for Educational Affairs for approval by the Dean of the College.
10- Preparing exam schedules and supervising periodic and final exams for all students.
11- Fully prepare all exam requirements (marking devices, answer sheets, various exam supplies, and exam room readiness) and arrange for the exams to proceed.
12- Delivering the answer sheets to the committee chair in the correct number and receiving them back from him after the exam in the correct number, while matching the names on the notebooks with the signature lists.
13- Supervising the conduct of exams and ensuring that they start at the specified time.
14- Supervising the presence of invigilators and committee chairs in the rooms; in case of absence
Unit tasks and responsibilities:
1- Develop an annual plan for the tasks assigned to the unit according to the approved quality model.
2- Provide programs that contribute to the development of cognitive, perceptual, and behavioral skills among college students, including the following:
Organizing an orientation meeting at the beginning of each semester to introduce new students to university life, regulations, systems, and guides relevant to students, emphasizing the importance of the student's relationship with the academic advisor and how to benefit from the services provided by the college's academic advising unit.
Holding various programs that contribute to the development of skills that enhance students' chances of success and excellence, such as: textbook reading skills, note-taking and summarizing skills, review and memorization skills, time management, overcoming lecture pressure, test anxiety, and so on.
Educating students on how to make the best use of the services and resources available at the college and university to raise their academic achievement.
3- Assigning students to academic advisors and coordinating with all relevant parties to complete this process, taking into account the alignment of the academic department between the student and their academic advisor as much as possible.
4- Encourage academic advisors and students to engage in constructive communication.
5- Make all regulations, guides, circulars, and forms related to students available on the college website, such as: study and examination regulations, student fund regulations, academic and student guidance manual, behavioral discipline regulations, student grievances and complaints regulations, regulations for students with special needs, admission and registration guides, and so on.
6- Identifying academically outstanding students to encourage, motivate, and honor them.
7- Identifying academically struggling students to study the reasons for their struggles and develop a realistic plan to address them.
8. Preparing reports related to the progress of study, attendance, and absence rates in accordance with the circulars issued by the University Vice Presidency for Educational Affairs at the beginning of each semester, in coordination with the academic departments.
9. Reviewing the teaching staff schedules using the approved form, which includes teaching, advising, office, and research hours, to ensure that they meet the required number of hours specified in the approved regulations and circulars. The form is then signed by the Dean of the College and the Head of Department.
10. Ensuring that each faculty member posts their approved schedule on their office door in both sections of the college.
11. Recording the teaching, office, and advising hours of faculty members in the approved follow-up forms.
12. Preparing the lecture schedule for each classroom using the approved template and posting it on the door of each classroom.
13. Monitoring teaching sessions, office hours, and advising hours of faculty members according to the approved mechanism.
14. Periodically inspecting classrooms, recording any significant observations, and taking necessary measures to address them in coordination with the college administration.
15. The unit shall hold meetings as needed, provided that the number of meetings is not fewer than three per semester. It may invite experts from among the college staff to attend its meetings, whose opinions shall be advisory.
16. Completing all regulatory procedures required to implement the unit’s approved recommendations.
Duties and Responsibilities of the Unit:
1. Develop an annual plan for the unit’s assigned tasks using the quality-approved template.
2. Review graduation certificates and official documents issued by the unit.
3. Participate in organizing the graduation ceremony for male and female students and prepare lists of students expected to graduate.
4. Establish an online alumni association under the name **“College of Sharia and Law Alumni Club – Jouf University”** to maintain effective communication with graduates, gather their feedback, measure their satisfaction, keep them informed of academic and research developments within the college, and monitor their professional activities and societal contributions.
5. Strengthen ties with alumni by enhancing their efficiency and refining their skills through distinguished training programs and by coordinating the invitation of outstanding graduates to share their experiences with current students.
6. Organize a **Career Day** to foster effective engagement between graduates and community institutions.
7. Assess the attitudes of employers and organizations toward the college’s graduates.
8. Hold meetings as needed, provided that no fewer than three meetings are held per semester. The unit may invite experts from among the college’s staff to attend its meetings in an advisory capacity.
9. Complete all regulatory procedures necessary to implement the unit’s approved recommendations.
10. Enhance cooperation and effective coordination with other entities within and outside the college in line with the tasks assigned to it and under the guidance of the Vice Dean. This includes, but is not limited to:
* Contributing to the preparation of the college’s **annual and strategic plans** and **annual report**.
* Providing relevant college entities with data and statistics related to the unit’s work and responsibilities to support planning and evaluation processes.
11. Strive to develop and apply innovative methodologies and initiatives that aim to enhance performance in assigned tasks, with close follow-up to ensure proper implementation after approval by the authorized official.
12. Evaluate the services of the Alumni Unit through electronic surveys directed to beneficiaries, analyze the results, and use the findings to improve the unit’s development plan.
13. Submit a comprehensive report at the end of each semester to the Vice Dean of the College, including an overview of accomplished tasks, an analysis of strengths and challenges, identification of needs, and development recommendations.
14. Establish and regularly update a **database** for the unit’s tasks, including:
* Regulations, bylaws, circulars, and approved forms related to the unit’s scope of work, to be made available on the college’s website.
* The unit’s plans and its periodic and annual reports.
* Minutes of the unit’s meetings.
Duties and Responsibilities of the Unit:
1. Develop an annual plan for the unit’s assigned tasks according to the quality-approved template.
2. Achieve the college’s vision and mission by developing a **strategic plan for scientific research**, identifying research priorities that align with the university’s plans and directions.
3. Respond to all inquiries related to **postgraduate studies and scientific research** in the college, and provide all necessary forms and regulations for postgraduate students (male and female).
4. Regularly announce to postgraduate students the available academic and research services and activities.
5. Monitor and execute all academic procedures for postgraduate students through the electronic portal using the unit’s account — including student registration, academic progress, course registration, and thesis topic registration — while ensuring active electronic communication between the student and their supervisor.
6. Collect and review various academic cases of postgraduate students in accordance with applicable rules and regulations, including:
* Requests for withdrawal during non-official periods, reinstatement, or suspension of studies.
* Requests for additional study opportunities after the official period ends or after dismissal due to warnings.
* Requests to delete or defer a semester, among others.
7. Submit proposals and recommendations aimed at enhancing the performance level of postgraduate programs in the college.
8. Hold meetings as needed, provided that no fewer than three meetings are held per semester. The unit may invite experts from among the college’s staff to attend its meetings in an advisory capacity.
9. Complete all regulatory procedures necessary to implement the unit’s approved recommendations.
10. Strengthen cooperation and effective coordination with other entities inside and outside the college, under the direction of the Vice Dean, including but not limited to:
* Contributing to the preparation of the college’s **annual plan, strategic plan, and annual report**.
* Providing relevant departments with data and statistics related to the unit’s activities to support planning and evaluation processes.
* Coordinating with academic departments regarding **course specifications**, and the preparation of **course reports and files** for all postgraduate programs in the college.
* Encouraging faculty members to participate in research projects announced by various research institutions.
* Identifying and following up on the unit’s needs in coordination with the postgraduate programs and the college administration.
11. Strive to develop and apply innovative methodologies and distinctive initiatives that enhance the performance of assigned tasks, ensuring their effective implementation after approval by the authorized authority.
12. Submit a **comprehensive end-of-semester report** to the Dean of the College, including accomplished tasks, strengths, challenges, needs, suggestions, beneficiary evaluations, and improvement plans, using the approved format.
13. Evaluate the services of the unit through electronic surveys directed at beneficiaries, analyze results, and utilize them in improvement planning.
14. Establish and continuously update a **database** for the unit’s activities, including:
* Regulations, bylaws, circulars, and approved forms related to the unit’s responsibilities, to be made available on the college’s website.
* The unit’s plans, and its periodic and annual reports.
* Minutes of the unit’s meetings.
> **Note:** Based on the listed duties, this text seems to describe the **Postgraduate Studies and Scientific Research Unit**, not the **Alumni Unit**. Would you like me to adjust the title and translation accordingly?
Duties and Responsibilities of the Unit:
1. Develop an annual plan for the unit’s assigned tasks according to the attached approved template.
2. Prepare the teaching schedules for faculty members across all semesters and academic levels in accordance with the guidelines set by the General Timetable Committee.
3. Coordinate with the Female Students’ Section regarding the classes taught by faculty members through the online network.
4. Prepare the teaching load reports for each faculty member in every department and submit them to the relevant authorities within the college.
5. Prepare the final examination schedules for departmental courses according to student levels.
6. Coordinate with field training coordinators regarding the distribution of supervision duties among faculty members.
7. Distribute departmental courses offered in other programs within and outside the college among the department’s faculty members.
8. Prepare a list of course coordinators according to the regulations approved by the University Vice Presidency for Educational Affairs and submit it to the relevant departmental councils for approval.
9. Review the academic cases of male and female students to complete the necessary procedures for each case, including:
10. Recording requests for reinstatement or additional opportunities due to exceeding the study period or receiving academic warnings—or both—then reviewing and submitting the findings to the College Council.
11. Receiving and reviewing requests for withdrawal or deferment during non-regular periods, semester deletion, external transfer, and similar cases, and submitting the results to the Vice Dean for Educational Affairs.
12. Study and resolve technical or procedural issues that arise for students during course registration via the portal and propose appropriate solutions in line with the mechanisms approved by the Deanship of Admission and Registration.
13. Make available all academic-related regulations, manuals, circulars, and forms on the college’s website.
14. Hold meetings as needed, provided that no fewer than three meetings are held per semester. The unit may invite experts from among the college staff to attend meetings in an advisory capacity.
15. Complete all regulatory procedures necessary to implement the unit’s approved recommendations.
16. Strengthen cooperation and effective coordination with other entities inside and outside the college under the supervision of the Vice Dean for Educational Affairs, including but not limited to:
* Contributing to the preparation of the college’s **annual plan**, **strategic plan**, and **annual report**.
* Providing relevant entities within the college with data and statistics related to the unit’s activities to support planning and evaluation processes.
* Providing faculty members applying for promotion with copies of their approved teaching schedules from previous semesters to include in their promotion files.
17. Strive to develop and apply innovative methodologies and distinctive initiatives aimed at improving performance in assigned tasks, ensuring their effective implementation after approval by the competent authority.
18. Evaluate the college’s academic affairs services through electronic surveys directed at beneficiaries, analyze the results, and use them to improve the development plan.
19. Submit a **comprehensive end-of-semester report** to the Vice Dean for Educational Affairs, including all completed tasks, analysis of strengths and challenges, identification of needs, and proposed improvements.
20. Establish and continuously update a **database** for the unit’s activities, including:
* Regulations, bylaws, circulars, and approved forms related to the unit’s responsibilities.
* The unit’s plans and its periodic and annual reports.
* Minutes of the unit’s meetings.
> 💡 **Suggested Title:** *Academic Affairs Unit*
The committee's tasks and responsibilities:
1- Develop an annual plan for the tasks assigned to the committee (activities, community service), and follow up on its implementation, according to the attached model; including: proposing programs, lectures, meetings, seminars, or trips, organizing national events, field visits to entities related to the specializations of the academic departments, training courses, community partnerships, or other activities that contribute to the development of the skills of the college's staff and enhance the community's benefit from the college's capabilities and the expertise of its staff.
2- Completing the required regulatory procedures and approvals and coordinating with other relevant entities before implementing activities that require such coordination.
3- The committee shall hold its meetings as needed, with no fewer than three meetings per semester, and may seek the assistance of experienced faculty members to attend its meetings in an advisory capacity.
4- Complete all regulatory procedures to implement the committee's recommendations.
5- Enhancing effective cooperation and coordination with other entities within and outside the college in the context of the tasks assigned to it, and in accordance with the directives of the Dean of the college; including, but not limited to:
Contributing to the preparation of the annual plan, strategic plan, and annual report of the college.
Providing the relevant authorities in the college with data on the committee's work and tasks.
Providing the relevant authorities in the college with data and statistics related to the committee's activities and tasks, in order to support planning and evaluation processes.
6- Encouraging college staff to participate in activities and serve the community through useful and innovative means.
7- Nominating college staff to participate in various cultural and scientific events inside and outside the university.
8- Preparing certificates of appreciation and recognition for outstanding participants in college activities and community service.
9- Evaluating the college's participation in activities and community service through electronic surveys directed at beneficiary groups, analyzing their results, and utilizing them in the improvement plan.
10- Organizing the closing ceremony for student activities at the end of each academic year.
11- Striving to develop and apply innovative methodologies and qualitative initiatives aimed at improving the level of performance in the tasks assigned to it, with close follow-up to ensure their activation and implementation after obtaining the approval of the competent authority.
12- Submitting a comprehensive report at the end of each semester to the Dean of the College, including a review of all completed tasks, an analysis of the positives and challenges, identification of needs, and development proposals.
13- Prepare a database for the committee's tasks, updating it continuously, including the following:
Regulations, rules, circulars, and approved forms related to the committee's competencies.
The committee's plans and its periodic and annual reports.
Minutes of committee meetings.
The committee's tasks and powers:
1- Proposing research, studies, programs, and activities related to intellectual awareness, strengthening national belonging and cohesion, and preventing extremist ideology.
2- Monitoring violations, phenomena, and anticipated risks related to intellectual awareness and national duties, analyzing their results, proposing ways to address them, and following up on them.
3- Caring for foreign scholarship students, promoting intellectual aspects, moderation, and centrism, and strengthening their relationship with the Kingdom of Saudi Arabia and its university institutions.
4- Preparing annual plans for the college, activities, and periodic reports on intellectual awareness activities at the college, and submitting them to the competent authority.
5- Completing all regulatory procedures followed to activate recommendations issued regarding intellectual awareness at the college, and following up on the implementation of directives received on topics related to intellectual awareness.
6- Cooperating with other entities inside and outside the college on matters related to the committee's tasks when necessary, under the direction of the dean of the college. This includes:
Coordinating with the university's intellectual awareness department in preparing plans and reports and implementing intellectual awareness programs.
Coordinating with academic departments in reviewing course descriptions to ensure that their references are free from intellectual violations and deviant tendencies.
Coordinating with academic departments to ensure that courses and educational materials are free from intellectual violations.
Coordinate with academic departments on teaching standards related to intellectual awareness, moderation, and national belonging.
Cooperate with the Academic Guidance Unit in raising students' awareness of the importance of intellectual awareness and encouraging them to participate in it.
Coordinate with the Faculty's Activity and Community Service Committee to implement awareness programs related to intellectual awareness and national belonging.
7- Preparing a database specific to the committee's tasks, updating it continuously, and including the following:
Regulations, rules, circulars, and approved forms related to the committee's competencies.
The committee's plans and its periodic and annual reports.
Minutes of the committee's meetings after approval by the competent authority.
The committee's tasks and powers:
1- Motivating students and guiding them to achieve the highest scores in the approved evaluation criteria to win the award.
2- Announcing the dates for nomination, screening, and final results for students.
3- Receiving applications for the award and screening them according to the announced conditions for nomination.
4- Reviewing applicants' applications and monitoring the scores awarded according to the announced evaluation criteria.
5- Announcing the names of the students who have won the award.
6- Submitting a comprehensive report at the end of the academic year to the Dean of the College on all the tasks carried out by the committee, including the positives, negatives, needs, and suggestions necessary for the development of the award.
7- Preparing a database specific to the committee's tasks, updating it continuously, and including the following:
Regulations, circulars, and approved forms related to the committee's responsibilities.
The committee's plans and its periodic and annual reports.
Minutes of committee meetings after approval by the competent authority.
The committee's tasks and powers:
1- Receiving appeals from students in accordance with the procedures stipulated in the university's student appeals regulations.
2- Reviewing student appeals and issuing recommendations in accordance with the university's student appeals regulations.
3- Promoting the values of justice adopted by the university and ensuring its right to fulfill its role as a leading educational and academic institution.
4- Measuring the level of satisfaction of male and female students with the committee's services and striving to achieve a high satisfaction rate.
5- The committee has the right to refer students to the subcommittee for behavioral discipline in both male and female sections if it finds that the complaint submitted is malicious.
6- The committee is committed to notifying the student in writing of the outcome of their appeal within a maximum period of thirty days from the date of referral, informing them of their right to appeal the decision, and obtaining the student's signature on the approved form.
7- Official holidays shall not be included in any of the statutory periods specified for procedures related to the committee's tasks.
8- If the complaint concerns one of the committee members, he or she shall not be entitled to attend the committee meeting when the matter concerning him or her is discussed.
9- The committee shall hold its meetings as needed, with no less than one meeting per semester, and may seek the assistance of any experienced faculty member to attend its meetings, whose opinion shall be advisory.
10- Complete all regulatory procedures followed to implement the recommendations issued regarding grievances and student rights.
11- Promoting effective cooperation and coordination with other entities within and outside the college in the context of the tasks assigned to it, and in accordance with the directives of the Dean of the college; including, but not limited to:
Contributing to the preparation of the annual plan, strategic plan, and annual report of the college.
Providing relevant parties in the college with data on the committee's work and tasks.
Participating in educating students about their university rights and how to obtain them within the framework of the applicable rules and regulations.
Providing relevant parties in the college with data and statistics related to the committee's activities and tasks, in order to support planning and evaluation processes.
12- Strive to develop and implement innovative methodologies and qualitative initiatives aimed at improving the level of performance in the tasks assigned to it, with close follow-up to ensure their activation and implementation after obtaining the approval of the competent authority.
13- Submit a comprehensive report at the end of each semester to the Dean of the College, including a review of all tasks accomplished, an analysis of the positives and challenges, identification of needs, and development proposals.
14- Prepare a database for the committee's tasks, updating it continuously, including the following:
Regulations, circulars, and approved forms related to the committee's competencies.
The committee's plans and its periodic and annual reports.
Minutes of committee meetings.