1-The university’s colleges shall prepare their academic programs in accordance with the Saudi Unified Classification of Educational Levels and Specializations, issued by Cabinet Resolution No. (75) dated 27/1/1442 AH, and the National Qualifications Framework in the Kingdom of Saudi Arabia, issued by the Board of Directors of the Education and Training Evaluation Commission in its first meeting of the second session held on 16/6/1441 AH, as well as any subsequent amendments or updates to either.

2-The University Council’s decision approving any academic program shall include the program’s specialization name, specialization code, sub-level code, and number of credit hours required for the program.

3-The student shall progress in study according to the academic program approved by the University Council and shall be considered to have completed the semester or academic year requirements upon successfully passing all courses of that semester or academic year, or their equivalent approved credit hours.

4-The student is responsible for knowing and following the study system and the regulations governing it, including all graduation requirements.

1-The Deanship of Admission and Registration shall prepare the academic calendar in coordination with the relevant university entities and submit it to the University Council for approval.

2-The number of semesters in the academic year shall be determined based on what is approved by the University Council in the academic calendar.

Opening a summer semester requires the approval of the University Council, based on the recommendation of the concerned college council and in accordance with the regulations set by the Vice-Rectorate for Educational Affairs.

1-Study in some colleges may be conducted on the basis of a full academic year, in accordance with the rules and procedures stated in these regulations, replacing the term “semester” with “academic year” wherever applicable, while adhering to the academic calendar approved by the University Council for the annual system, as endorsed by the Council of Ministers.

2-Courses in the annual system shall be offered throughout an academic year lasting no less than forty (40) weeks, excluding the periods designated for course registration and final examinations.

1-The University Council may, based on the recommendation of the college councils, their academic departments, and the Permanent Committee for Curricula, Study Plans, and Prescribed Textbooks, adopt one or more modes of learning in programs whose nature of study allows for such flexibility.

2-The department may modify the teaching mode of any course each semester, after obtaining approval from the Permanent Committee for Curricula, Study Plans, and Prescribed Textbooks.

3-The course instructor must adhere to the approved mode of learning as specified in items (1) and (2).

4-The implementation of this article shall take into consideration the provisions stated in Article Four and its implementing rule.

1-In accordance with the relevant laws and regulations, the university’s colleges may offer their programs through non-traditional (non-face-to-face) modes of learning, in accordance with the guidelines approved by the University Council.

2-The implementation of this article shall take into consideration the provisions stated in Article Eight and its implementing rule.

3-Quality standards shall be observed in all courses offered through non-face-to-face modes of learning.

1-Certain colleges may offer Academic Bridging Programs (Articulation Programs) in accordance with the guidelines approved by the University Council, based on the regulations established by the Council of University Affairs.

2-The college councils shall define the rules and procedures governing Academic Bridging Programs, interdisciplinary programs, and the addition of major, minor, or supporting specializations, in accordance with the principles approved by the University Council and without contravening these regulations or their implementing rules.

3-When approving Academic Bridging Programs and interdisciplinary programs, the University Council shall take into account the provisions stated in Article Four of these regulations and its implementing rule.

4- A student who holds a bachelor’s degree in one specialization may be admitted to pursue a bachelor’s degree in another specialization, in accordance with the admission regulations approved by the University Council.

1-Colleges shall determine exit points within their academic programs, ensuring that the learning outcomes of each program are appropriate for those exit points and consistent with the Saudi Unified Classification of Educational Levels and Specializations and the National Qualifications Framework in the Kingdom of Saudi Arabia.

2-Colleges shall propose regulations for granting a diploma degree to students who have completed a specified number of credit hours and reached an approved exit point in their program; such regulations shall be approved by the University Council.

3-The University Council shall award the diploma degree in the student’s specialization to those who have reached the approved exit point in their program, in accordance with the regulations established by the Council.

4-Academic departments shall update the program specifications that include approved exit points using the templates approved by the Education and Training Evaluation Commission, and these updates shall be approved by the College Council and the Permanent Committee for Curricula, Study Plans, and Prescribed Textbooks.

First: The University Council, based on the recommendation of the college councils, the Deanship of Admission and Registration, and other relevant university bodies, shall determine the number of students to be admitted for each academic year.

Second: The Deanship of Admission and Registration, in coordination with the concerned university entities, shall present a proposal to the University Council specifying the number of male and female students that can be admitted in the following academic year.

Third: Admission shall be competitive among applicants who meet the admission requirements, based on their secondary school grade averages, admission test scores, personal interview results (if applicable), and any other criteria approved by the University Council.

Fourth: To be admitted as a new student, the applicant must:

• Hold a secondary school certificate or its equivalent from inside or outside the Kingdom.
• Have good conduct and behavior.
• Successfully pass any tests or personal interviews required by the University Council.
• Be medically fit for programs that require it.
• Obtain official permission from their employer if working in a governmental or private institution.
• Meet any other conditions determined and announced by the University Council at the time of application.

Fifth: A student who has been academically dismissed from the university may be readmitted according to the regulations approved by the University Council or its delegate.

Sixth: The student must not be currently enrolled in the same university or in any other university, inside or outside the Kingdom.

Seventh: The Deanship of Admission and Registration, in coordination with the colleges, shall determine the majors open for admission based on labor market needs and in accordance with the specialization standards and requirements approved by the college councils.

The University Council, based on the recommendation of the Deanship of Admission and Registration and in coordination with the relevant colleges, shall approve the conditions and procedures for admitting students who:

• Hold a diploma degree (or its equivalent) to complete their studies toward a bachelor’s degree, including the transfer of previously completed courses.
• Hold a bachelor’s degree (or its equivalent) in a specific specialization to pursue another bachelor’s degree in a different field, including the transfer of previously completed courses.

Rules Governing the Student’s Progression in the Study Plan:

1-The Deanship of Admission and Registration shall implement the rules governing students’ progression in the study plan according to the following:
A. The minimum study load per semester is 12 credit hours, and 1 credit hour for the summer semester.
B. The maximum study load per semester is 18 credit hours, and 10 credit hours for the summer semester, provided that registration aligns with the student’s cumulative GPA. The Permanent Committee for Curricula and Study Plans may approve an increase in the maximum load when necessary.
C. A student who strictly follows the approved study plan shall register for all courses of the designated level, regardless of their GPA or the maximum study load limit.

2-The student’s study load shall be determined based on the cumulative GPA as follows:
A. GPA from 1.00 to 1.99: 12 credit hours.
B. GPA from 2.00 to 3.74: 15 credit hours.
C. GPA from 3.75 to 5.00: 18 credit hours.

3-The Deanship of Admission and Registration, with the college’s approval, may increase the maximum study load for graduating students in the semester of expected graduation, up to 21 credit hours in a regular semester and 12 credit hours in the summer semester.

4-The Deanship of Admission and Registration, based on the college’s recommendation, may approve an increase of up to three additional credit hours for exceptional cases, provided that the total does not exceed the maximum limit of 18 credit hours.

5-The College Council, or its authorized representative, may—based on the recommendation of the concerned department—approve substitute courses when the required courses in the study plan are not offered, provided that the substitute courses are equivalent or comparable to those listed in the student’s plan.

6-The University Council, based on the recommendation of the Permanent Committee for Curricula, Study Plans, and Prescribed Textbooks, shall determine the eligibility and criteria for academic acceleration for outstanding students.

1-The student must attend all instructional sessions, whether in person or virtually, for all course activities in accordance with the modes of learning specified in the study plan. A student shall be barred from taking the final examination if their unexcused absences exceed twenty-five percent (25%) of the total contact hours for lectures, practical sessions, clinical sessions, and exercises assigned to the course.

2- A student who is barred from the final examination due to excessive absences shall be considered failed in the course, and the grade “Denied” (ح) or (DN) shall be recorded in the academic record.

3- The course instructor is responsible for recording student absences in the electronic system and shall be held accountable for any procedural violations in this regard.

4- The lists of students barred from the final examination shall be approved by the College Council offering the course.

5- Courses delivered through different modes of learning shall follow attendance and absence regulations as determined by the University Council.

1- The College Council may define the acceptable excuses for student absences and establish the mechanism for their acceptance.

2- The College Council offering the course, or its authorized representative, may lift the denial and permit the student to take the final examination, provided that the student submits an excuse accepted by the council or its delegate, and that the attendance percentage is not less than 50% of the total contact hours for lectures, practical sessions, or training—whether conducted in person, virtually, or through other modes of learning specified in the approved course description within the study plan.

A student may withdraw from continuing studies for an academic semester or a full academic year, in which case the grade (ع) or (W) shall be recorded for all registered courses. The withdrawn period shall be counted within the maximum time limit for completing graduation requirements, in accordance with the following provisions:

• For students enrolled in the semester system:
  A. The student may submit a withdrawal request electronically to the Dean of the College or an authorized representative at least three weeks before the start of final examinations for that semester.
  B. The student may not withdraw for more than two consecutive semesters or three separate semesters throughout their period of study at the university. This includes any previously approved deferment semesters.
• For students enrolled in the annual system:
  The student may withdraw from continuing study for a full academic year, provided that the results of courses already completed before the withdrawal request are retained, under the following conditions:
  A. The College Council, or its authorized representative, must approve the retention of those results.
  B. A student may withdraw for only one academic year, unless the Committee for Academic Affairs grants an exception based on the recommendation of the College Council.
  C. The withdrawal request shall be processed within one week from the date of submission. In exceptional cases, the Committee for Academic Affairs may approve deviations from these rules.
  D. The student may cancel the withdrawal request within one week from the date of approval.
  E. In extreme necessity, the University Council may approve exceptions to these rules, provided that all courses for which the student has completed final exams are retained and recorded, and the grade (ع) or (W) is assigned to the remaining courses.

A student may withdraw from one or more courses and be assigned the grade (ع) or (W) without being considered failed, in accordance with the following regulations:

A. For students under the semester system, withdrawal from a maximum of three courses per semester is permitted, provided that the student remains enrolled in at least one active course during that semester. The withdrawal request must be submitted no later than three weeks before the start of final examinations for that semester.

B. For students under the annual system, withdrawal from a maximum of three courses per academic year is permitted, provided that the withdrawal request is submitted before the start of the course’s final examination.

C. The withdrawal request for one or more courses shall be processed within one week from the date of submission. The student may revoke the withdrawal request within one week from the date of approval.

D. In exceptional circumstances, the Committee for Academic Affairs may grant exemptions to these regulations, in which case the grade (ع) or (W) shall be recorded for the withdrawn course.

1-The student may submit a request to defer studies electronically before the start of the first week of classes, provided that it is done prior to the approval of the student’s financial allowance. The deferment period may not exceed two consecutive semesters or three non-consecutive semesters throughout the student’s time at the university, including any previously approved withdrawal periods. For students under the annual system, deferment may be granted for one academic year only during their entire study period at the university.

2-The deferment request shall be processed within one week from the date of submission. The student may cancel the deferment request within one week after its approval. In exceptional cases, the Committee for Academic Affairs may approve exemptions from these rules. The deferment period shall not be counted within the maximum duration allowed for completing graduation requirements.

3- A female student accompanying her husband or legal guardian who is on a scholarship, or a male student accompanying his wife, may have their academic status (admission or registration) suspended for up to five years. If the student wishes to resume studies, the following shall apply:
A. If the study plans have changed, the student shall receive equivalency for similar or equivalent courses previously completed and must fulfill graduation requirements according to the current study plan.
B. If the study plans have not changed, the student shall resume studies under the previous academic status.
C. After five years, the student’s place at the university shall be retained, but they must re-enroll as a new student.

4- A deferred student must re-register after the deferment period ends; otherwise, they will be considered discontinued from studies.

5- The student is responsible for submitting the deferment request through their account in the university’s academic portal and ensuring that the request has been officially approved.

1- If a regular student fails to register for courses during a semester (or an academic year in the annual system) without submitting an approved withdrawal or deferment request, their enrollment shall be terminated from the university, and the interruption shall be recorded in their academic transcript for that semester or year. The interrupted semester (or year) shall not be counted within the maximum period allowed for graduation.

2- A student who fails to register for courses and does not resolve their academic status by the end of the fourth week of the study period shall have their enrollment terminated from the university.

3- A student whose enrollment has been terminated may submit a re-enrollment request through their college’s electronic portal, using their previous student number and record, in accordance with the following conditions:
A. The re-enrollment request must be submitted within four semesters (or two academic years for the annual system) following the termination of enrollment.
B. The College Council or its authorized representative must approve the student’s re-enrollment.
C. If more than four semesters (or two academic years for the annual system) have passed since the termination, the student may apply for admission as a new student, without reference to their previous academic record, provided they meet all current admission requirements. The Permanent Committee for Academic Affairs, upon the recommendation of the College Council, may grant exceptions in cases of extreme necessity.
D. A student may not be re-enrolled more than once, unless the Permanent Committee for Academic Affairs, based on the recommendation of the College Council, approves an exception under exceptional circumstances.

 A student who has been dismissed from the university for disciplinary reasons may not be re-enrolled until three years have passed since the date of the dismissal decision, and only in accordance with the following conditions:

1- A recommendation from the concerned department council and the college council, after verifying that the student is free from the violation for which they were dismissed.

2- Approval of the college council, or its authorized representative, based on the recommendation of both the department and college councils.

A student may submit a request to withdraw from the university in accordance with the regulations determined by the University Council, provided that the withdrawal semester is counted within the official duration of the student’s academic program.

A withdrawn student may apply for re-enrollment using their previous student number and academic record, in accordance with the conditions and procedures stated in Article Nineteen of these regulations.

1- A student shall be dismissed from the university in the following cases:
A. If the student receives three consecutive academic warnings for having a cumulative GPA below the graduation requirement, in accordance with Articles (41) and (42) of these regulations.
B. If the student fails to complete the graduation requirements within a period not exceeding one and a half times the standard duration of the academic program. However, the University Council may grant an exceptional opportunity for the following cases:

2- A student who has been academically dismissed due to consecutive warnings may be granted a fourth opportunity, based on the recommendation of the College Council or its authorized representative, if the student can raise their cumulative GPA to the graduation requirement by earning 48 grade points through 12 additional credit hours of study.

3- A student dismissed due to exceeding the maximum duration of study may be granted an additional period not exceeding two semesters, based on the recommendation of the College Council, provided that the remaining courses required for graduation do not exceed what can be completed within that period.

A student may be accepted for transfer from outside the university in accordance with the following conditions:

1- The student must have studied at a local university or college, or at a foreign university, college, or educational institution that is officially licensed by the competent authority in the country of study.

2- The student must not have been dismissed from the university from which they are transferring for disciplinary reasons.

3- The student must meet the transfer requirements established by the college to which they wish to transfer.

4- The transfer must be approved by the Deanship of Admission and Registration in accordance with the transfer regulations approved by the University Council.

1- Equivalency of courses previously studied at another university may be granted. The College Council offering the course shall handle the equivalency process based on the recommendation of the concerned department councils, in accordance with the following regulations:

A. The student must have studied at a local university or college, or at a foreign university, college, or educational institution that is licensed by the competent authority in the country of study.
B. The course completed by the transferring student must be equivalent or comparable in content to the corresponding course at Al-Jouf University, and the number of credit hours must not be less than that of the course to be equated, subject to the following conditions:

2- The maximum percentage of credit hours that may be transferred from outside the university shall not exceed 40% of the total graduation credit hours required by Al-Jouf University.

3 - No more than two years may have passed since the student completed the course to be equated, unless the Permanent Committee for Academic Affairs grants an exception.

4- The student must have obtained a minimum grade of “Good” (or its equivalent) in the course to be equated, though the College Council may require a higher grade if deemed necessary.

5- The college offering the course must complete all equivalency procedures within the semester in which the student has been admitted as a transfer student.

6- The equivalated courses and their corresponding grades shall be recorded in the student’s academic transcript, but shall not be included in the calculation of the cumulative GPA, unless an exception is granted by the Permanent Committee for Academic Affairs, particularly in cases where the student had previously studied at Al-Jouf University before being formally admitted as a transfer student.

The University Council, or its authorized representative, shall approve the conditions and regulations governing the transfer of students from one college to another within the university, from one department to another within the same college, or from one major to another within the same department, based on the recommendations of the college councils, while observing the following:

1- The transfer regulations between academic tracks and colleges shall be approved by the University President, or their delegate, based on the proposal of the Deanship of Admission and Registration.

2- A student may transfer only once between colleges or departments during their academic studies. However, the Permanent Committee for Academic Affairs may grant exceptions in special cases

A. The College Council offering the course, or its authorized representative, shall be responsible for approving the equivalency of courses previously completed by a student transferring from one college to another within Al-Jouf University, based on the recommendation of the relevant department councils. The course completed by the transferring student must be equivalent or comparable in content, and its credit hours must not be less than those of the course to be equated.

B. All courses previously completed by a student transferring within Al-Jouf University—whether from one college to another or from one department to another within the same college—shall be recorded and counted in the student’s academic transcript for the same academic level. This includes the grades obtained in each course, and all such courses shall be included in the calculation of the cumulative GPA.

1- A student may be exempted from studying a specific course or a group of courses, provided that the exemption does not exceed 25% of the total credit hours required in the study plan. This shall be done in accordance with the regulations approved by the University Council, based on the recommendations submitted by the college councils.

2- The University Council shall determine the detailed procedures governing the evaluation and exemption process.

1- A student of Al-Jouf University may study as a visiting student at another university inside or outside the Kingdom, provided that the host university is accredited and classified by the Ministry of Education, and in accordance with the following regulations:

A. The student’s college must approve the visit after verifying that the course to be taken outside the university (or at one of its branches) is equivalent or comparable in content, and that the number of credit hours is not less than that of the corresponding course required for graduation. The student shall be officially nominated by the Deanship of Admission and Registration through an official letter.
B. A student visiting another branch of Al-Jouf University shall be treated in accordance with Article (26) of these regulations.
C. The grades of courses completed and equated at another university shall not be included in the calculation of the student’s cumulative GPA, though the courses shall be recorded in the student’s academic transcript.
D. The student must have completed at least two semesters as a regular student in their college before applying to study as a visiting student at another university.
E. In accordance with paragraph (1.C) of the implementing rule of Article (24), the maximum number of credit hours that may be transferred from outside the university shall not exceed 20% of the total graduation credit hours required at Al-Jouf University.
F. The student must obtain a minimum grade of “Good” in any course to be equated.
G. The student must submit their official results to the Deanship of Admission and Registration within two weeks from the beginning of the following semester after completing the visiting period. Failure to submit results will be considered as interruption from study, except for summer terms, in which case the student will be treated in accordance with Article (19) of these regulations.
H. A visiting student who is eligible for a monthly allowance shall receive it after submitting their results for the semester studied to the Deanship of Admission and Registration.

2- A student of Al-Jouf University may also engage in concurrent study or study as a visiting student at one of the university’s branches only, in accordance with the following conditions:
A. The student’s college must approve the study after confirming that the course offered at the branch is equivalent or comparable in content and that its credit hours are not less than those of the corresponding course in the student’s graduation plan.
B. The maximum total credit hours that may be studied concurrently at one of the university’s branches shall not exceed 20% of the total graduation credit hours required at Al-Jouf University.

3- A student from another university or college may study as a visiting student at Al-Jouf University or one of its branches, in accordance with the following regulations:
A. The student must obtain written approval from the Deanship of Admission and Registration (or its equivalent) at their home university or college, allowing them to study as a visiting student at Al-Jouf University, and must submit an official request to the Deanship of Admission and Registration at Al-Jouf University specifying the desired courses.
B. The student must be enrolled as a regular student at their home institution.
C. The student shall be registered in courses according to the course registration policies and timelines of Al-Jouf University.
D. Visiting students from other institutions shall not receive a monthly allowance from Al-Jouf University.

1- The University Council, based on the recommendation of the College Council and the proposal of the Department Council, shall determine the mechanism for calculating coursework grades, provided that the coursework component shall not be less than 50% and not more than 60% of the total course grade, except for courses of a special nature.

2- The evaluation of coursework and final examinations shall be conducted in accordance with the approved course description in the study program and based on the Student Learning Assessment Policy approved by the University Council at Al-Jouf University.

3- The course coordinator shall prepare the approved course description following the template of the Education and Training Evaluation Commission (ETEC) and in compliance with the specified teaching strategies and learning outcomes assessment methods.

4- The course instructor must inform students at the beginning of each semester about the distribution of coursework grades and the schedule of midterm exams, as stated in the course description.

5- The course instructor must allow students to review their answer sheets for midterm exams after the announcement of results and compare them with the model answers.

6- The course instructor must announce the results of midterm exams within two weeks of the test date and must also announce the detailed results of other coursework components before the start of the final examination period.

7- A student has the right to appeal their midterm exam grade within one week after reviewing their answer sheet. The appeal must first be submitted to the course instructor. If the student is not satisfied with the instructor’s response, they may submit an appeal to the Head of Department (or the Vice Dean for Academic Affairs if the Head of Department is the course instructor). The department head may consult other faculty members for re-evaluation within one week of receiving the appeal, and the decision shall be final.

8- The College Council shall determine the duration of the final examination, provided that the exam period does not exceed three hours.

9- The final examination for any course shall be held once only, and the University Council may, based on the recommendation of the College Council and the proposal of the Department Council, approve exceptions in accordance with the nature of the course.

The College Council shall approve the mechanisms for organizing final examination procedures in accordance with the following regulations:

1- Final examinations shall be held during the period specified in the approved academic calendar.

2- The college must conduct final examinations according to the scheduled dates announced during the course registration period for each course.

3- The course coordinator shall prepare the exam questions and the model answer key. When necessary, and based on the recommendation of the Department Council and the approval of the College Council, another qualified faculty member in the department may prepare them. A copy of the exam and the model answer key must be submitted to the Head of Department no later than two days before the scheduled exam date.

4- For courses offered in multiple sections, unified exam questions shall be prepared for the final examination, with all course instructors participating in their preparation.

5- Students are not allowed to enter the examination room after 30 minutes from the start of the exam, and they are not allowed to leave before half of the allotted exam time has passed.

6- Each faculty member must be present during the exam of the course they teach.

7- If a final examination cannot be held at the scheduled time due to force majeure, the Head of Department shall set an alternative date, to be approved by the Dean of the College or their delegate. A student shall not be required to take more than two exams per day, unless an exception is approved by the College Council.

8- The course instructor, or a person assigned by the Head of Department, shall record students’ exam grades in the official electronic grading system and approve them. The grades must then be verified by the Head of Department within 72 hours of the final exam date.

1- A student may submit a request to the College Council to take a make-up examination in any course of the semester if they were unable to attend the final examination due to a compelling excuse, provided that the request is submitted within two weeks from the date of the missed exam.

2- The College Council may accept the student’s excuse and approve the make-up examination, which must be conducted no later than the end of the following semester. The student’s coursework grade shall remain as previously recorded, and the final course grade shall reflect the score obtained in the make-up exam after it is completed.

3- If the course instructor is unavailable, the Head of Department offering the course shall assign another faculty member to prepare and grade the make-up examination.

1- The Department Council offering the course may, based on the recommendation of the course instructor, allow a student to complete the requirements of any course in the following semester without the need to re-register for that course. The grade “Incomplete” (ل) shall be recorded in the student’s academic transcript and shall not be included in the calculation of the semester or cumulative GPA until the student completes the course requirements and receives a final grade.

2- If one semester passes without the “Incomplete” (ل) grade being changed in the student’s record due to failure to complete the course requirements—and the student has not submitted an approved withdrawal or deferment for that semester—the grade shall be replaced with a “Fail” (هـ) and included in the calculation of both the semester and cumulative GPA.

3- If the course instructor is unavailable, the Head of Department offering the course shall assign another faculty member to supervise the student’s completion of the course requirements for which an “Incomplete” (ل) grade was recorded.

If a research-based course requires more than one semester to complete, the student shall be assigned a grade of “In Progress” (م). Upon completion of the course, the student shall receive the grade earned for that semester.

If the student fails to complete the course within the specified period, the Department Council offering the course may approve recording a grade of “Incomplete” (ل) in the student’s academic transcript, and the case shall be handled in accordance with the provisions of Article Thirty-Three of these regulations and its implementing rule.

1- A second-round examination shall be held at least two weeks before the start of the new academic year for courses offered in colleges following the full academic year system. Students who have failed in specific courses may be allowed to sit for this examination in accordance with the regulations and procedures approved by the College Council. A student who passes the second-round exam shall receive the grade (د) instead of the previous Fail grade (هـ).

2- A student who fails the second-round examination or fails in courses not eligible for a second-round exam shall repeat the failed courses in the following academic year. The College Council, or its authorized representative, may permit the student to take courses from the next academic year concurrently.

3- The University Council, or its authorized representative, may determine the maximum number of failed credit hours eligible for a second-round final examination under the full academic year system and may establish the appropriate regulations and procedures to enable students to sit for such exams, provided that these do not conflict with the provisions of this regulation.

1- A student may appeal the final grade of a course examination in accordance with the following regulations:

A. The student must submit an appeal request within fifteen (15) days from the date of announcing the final exam result for the course in question. The request shall be submitted to the department offering the course.

B. The Head of Department shall request an explanatory report from the course instructor.

If an error is confirmed, the grade shall be corrected using the official grade amendment form.

If the instructor confirms the accuracy of grading, the Head of Department shall allow the student to review their answer sheet and compare it with the model answer.

If the student accepts the grading as accurate, they must sign a withdrawal of the appeal, and the Head of Department shall close the case, which will be considered as one of the appeal requests referred to in paragraph (2). These procedures must be completed within five (5) working days.

C. If the student does not accept the grading as accurate, the Head of Department shall form a committee of two faculty members from the department (excluding the course instructor). The committee shall submit its report to the Head of Department, who will decide either to amend the grade or reject the appeal within ten (10) working days, and the student shall be notified of the decision.

D. If the Head of Department is the course instructor, the procedures shall be carried out by the Vice Dean for Academic Affairs.

E. If the student disagrees with the decision, they may appeal to the College Council offering the course within ten (10) working days from being officially notified of the decision. The appeal must be submitted in writing to the Dean of the College, including the reasons and justifications for the appeal, and shall be presented to the College Council at its next scheduled meeting.

F. If the College Council finds the appeal unjustified, it shall issue a reasoned decision to dismiss it. If it approves a re-evaluation, the Council shall form a committee of three faculty members, excluding the course instructor, to reassess the student’s exam paper. The committee shall submit its report within ten (10) working days from the date of its formation. The report shall be presented to the College Council at its next meeting for a final decision, which shall be considered binding and effective upon approval of the meeting minutes.

2- A student may also request a re-evaluation of their final examination paper under the following conditions:

A. The student must submit the re-evaluation request within the period specified in the academic calendar issued by the Deanship of Admission and Registration.
B. The student must submit the request electronically through the student portal.
C. The college responsible for teaching the course must review and decide on re-evaluation requests no later than the first week of the following semester.

The overall classification of a student’s cumulative GPA at graduation shall be determined according to the student’s cumulative GPA, provided that it is not less than the minimum GPA required by the University Council for each specialization, and in all cases not lower than “Pass.”
The classifications are as follows:

• Excellent (ممتاز): if the cumulative GPA is not less than 4.50 out of 5.00.
• Very Good (جيد جدًا): if the cumulative GPA is from 3.75 to less than 4.50.
• Good (جيد): if the cumulative GPA is from 2.75 to less than 3.75.
• Pass (مقبول): if the cumulative GPA is from 2.00 to less than 2.75.

The First-Class Honors shall be awarded to a student who attains a cumulative GPA between 4.75 and 5.00 at graduation, and the Second-Class Honors shall be awarded to a student who attains a cumulative GPA between 4.25 and less than 4.75 at graduation.

To be eligible for First-Class or Second-Class Honors, the following conditions must be met:

A. The student must not have failed any course studied at the university or at any other university.

B. The student must have completed all graduation requirements within a period not exceeding the average duration between the minimum and maximum allowed period of study at their college. Periods spent studying in a different major shall not be counted toward this duration.

C. The student must have completed at least 60% of the graduation requirements at Al-Jouf University.

1- A student shall graduate after successfully completing all program requirements, provided that their cumulative GPA is not less than 2.00 out of 5.00 (Pass grade).

2- The University Council shall award academic degrees to students based on the graduation report submitted by the Deanship of Admission and Registration. Individual graduation reports shall then be submitted for students who complete their graduation requirements, and the final semester recorded in the student’s academic record shall be considered the graduation semester.

3- The Deanship of Admission and Registration shall be responsible for issuing graduation certificates and official documents.

1-The College Council, based on the recommendation of the relevant Department Council, may determine appropriate courses for a student to study in order to meet the minimum cumulative GPA requirement for graduation, provided that the student has passed all courses but failed to achieve the required cumulative GPA.

2- The student shall be awarded the higher grade obtained in any course that has been repeated, and this grade shall be included in the cumulative GPA. The lower grade for the repeated course shall be converted to a “Pass without Grade” (ند / NP) and shall not be counted in the cumulative GPA calculation.

3- If the student fails the repeated course, a “Fail without Grade” (هد / NF) shall be recorded, and it shall not be included in the cumulative GPA calculation.

1-The relevant authority (the University Vice Presidency for Educational Affairs) shall develop a system to monitor the quality of the educational process within academic programs.

2-All academic departments shall be required to implement this system in the planning, execution, evaluation, and improvement of their academic programs.

3-The relevant authority (the Deanship of Quality and Academic Accreditation) shall be responsible for reviewing academic program specifications, ensuring compliance with the templates of the Education and Training Evaluation Commission (ETEC), and verifying the implementation of quality assurance and academic accreditation standards.

1-The College Council shall establish the regulations and procedures necessary to ensure the enhancement of students’ competencies and skills prior to graduation, in accordance with the nature of the programs offered by the college.

2-The colleges, in coordination with the university units responsible for student training, shall collaborate with distinguished training institutions to establish partnerships aimed at improving students’ skills and professional competencies. These partnerships shall include providing professional certifications, training for professional competency exams, and offering students adequate pre-graduation training to strengthen their readiness for the labor market.

1- The College Councils may propose joint academic programs with educational institutions outside the Kingdom, in accordance with the relevant governing regulations.

2- The Legal Affairs Department shall review the contracts, regulations, and procedures related to the approval of joint academic programs between the university and foreign educational institutions, ensuring the legality and compliance of such agreements.

3- The University Council, based on the recommendations of the College Councils, shall approve the joint programs, taking into account the decisions and guidelines issued by the Council of Universities Affairs in this regard.

The Deanship of Admission and Registration shall implement a program to recruit gifted, outstanding, creative, and innovative students, in coordination with the relevant internal and external university bodies, and shall submit reports on its implementation to the University Council.

1- High school students may be allowed to attend certain general university courses.

2- The student must submit a request to the Deanship of Admission and Registration.

3- At the end of the semester, the student shall be issued a certificate of attendance for the course.

4- Completion of these courses does not guarantee admission to the university after high school graduation.

5- The university shall not be obliged to grant credit equivalency for the courses attended if the student is later admitted to the university.

The Deanship of Student Affairs shall develop and publish the rules of student conduct and discipline within the university, after presenting them to the University Council for review.